Office & Finance Assistant (Part-Time) /Adjoint(e) administration et finances

Ironbelly Studios Inc.; Montreal (administrative region); On-site; CAD 18,000 - 24,000; Part time

Benefits offered by this job

Hybrid work model

Flexible 20h/week

Job summary

Ironbelly Studios Inc. in Montreal is seeking a part-time Finance/Admin assistant to keep our office running smoothly and support accounting tasks. You will reconcile bank feeds in Xero, manage receipts with Dext, and keep our books accurate across projects.

Strong Excel/Google Sheets and basic accounting knowledge are essential, with some exposure to Xero being a plus. The role is hybrid (1–2 days in the office per week), roughly 20 hours weekly, offering flexibility depending on studio

Qualifications

• Solid Excel and Google Sheets skills.
• Basic accounting knowledge: debits/credits, expense categorization, basic tax treatment.
• Some exposure to Xero, or the willingness to learn quickly.
• Clear written and verbal communication.
• AI Tools & Information Search proficiency.

Responsibilities

• Reconcile bank feeds in Xero across entities using Dext and receipts.
• Categorize transactions in Chart of Accounts and assign to projects and taxes.
• Track outstanding receipts and flag gaps in a shared spreadsheet.
• Match monthly bank statements to Xero and import missing items for month-end.

Skills

Excel

Google Sheets

Google Workspace

Dext

Xero

Attention to detail

Reliability

Communication

AI Tools proficiency

Tools

Xero

Dext

ClickUp

Job description

We're looking for someone to keep our Montreal office running smoothly and to support our finance operations, reconciling accounts, tracking receipts, and keeping our books clean and organized.

It's a mix of hands-on office work and detail-oriented finance admin. If you like order, spot inconsistencies without being asked, and want a foot in the door of a game studio, this could be a good fit.

What You Bring

Finance and bookkeeping

Reconcile bank feeds in Xero across our entities (payroll excluded), using Dext and the receipts in our accounting inbox

Categorize transactions using our existing Chart of Accounts, assigning them to the right projects and taxes and check with the Administrative Assistant when something isn't clear

Track outstanding receipts in a shared spreadsheet and flag the gaps

Match monthly bank statements against Xero and import anything missing so month-end is complete

Spreadsheets

Maintain the project spreadsheets, keep naming conventions consistent, and track changes so files stay accurate and easy to find

Enter receipts in the required format and verify the data

Clean up errors, inconsistencies, missing fields and broken formulas

Organize digital receipts, statements and supporting documents so our accounting firm can find what it needs

Around the office

Keep snacks and drinks stocked, and order what auto-ordering doesn't cover

Collect receipts from office purchases and upload them to Dext

Look after the office plants and general tidiness

Help the CEO with mail, packages and scanning

Pitch in on other in-office tasks as they come up

Solid Excel and Google Sheets skills, Comfort with Google Workspace

Basic accounting knowledge debits and credits, expense categorization, basic tax treatment

Some exposure to Xero, or the confidence that you'll pick it up quickly

Clear written and verbal communication

AI Tools & Information Search proficiency

We care more about attention to detail and reliability than about the length of your CV. If you're early in your career but careful with numbers, we want to hear from you.

Nice to have

Previous office administration or bookkeeping experience

Dext and ClickUp, we'll train you on both, they're straightforward

Why Ironbelly Studios?

Proven Track Record: Our team has contributed to 300+ projects from indie to AAA franchises

Real Ownership: This isn't a coffee-run job, you own our books alongside the office

Learn the Business: Direct exposure to studio finance, our CEO, and an external accounting firm

Hybrid role (1-2 times a week), around 20 hours a week with flexibility depending on what's going on.

Pourquoi Ironbelly Studios?