INTERNSHIP - PRODUCTION AND ADMINISTRATIVE ASSISTANT

Artére; Montreal (administrative region); Hybrid; CAD 89,000 - 112,000; Full time

Job summary

Indie Montréal is seeking an Internship - Production and Administrative Assistant to join a small, passionate team based in Quebec. The role focuses on supporting bookkeeping, invoicing, document digitization, and timesheet validation, under the supervision of an experienced team in the Quebec cultural community.

The internship runs March 30 to September 30, 2026, for 5 to 6 months at 25 hours per week, offering hands-on experience in administration and production support within the arts sector.

Qualifications

• Ongoing training/experience in administration, management.
• Proficient in Word, Excel, and Teams.
• Autonomous, rigorous, detail-oriented and organized.
• Welcoming, sociable person with ability to work under pressure.

Responsibilities

• Assist with accounting tasks including invoicing, receipts, and data entry.
• Monitor inbox and respond to confirmations from the accounting address.
• Sort, file and digitize invoices and receipts in archives.
• Enter invoice data between companies and clients.
• Support month-end reconciliations with the Accountant.
• Verify employees' and interns' timesheets.
• Track accounts receivable monthly.
• Monitor contract signatures with the General Director.
• Update show offers and artist showcases calls.

Skills

Microsoft Office

Word

Excel

Teams

Autonomy

Detail-oriented

Organization

Team player

Music arts interest

Education

Administration training

Tools

SharePoint

Synology

Job description

INTERNSHIP - PRODUCTION AND ADMINISTRATIVE ASSISTANT

Would you like to contribute to the development of a growing company?

Indie Montréal is an à-la-carte services company serving businesses, nonprofit organizations), and artists, based in Quebec and established since 2007.

We're a small, passionate team, and this position will be a collaborative effort, overseen by an experienced team rooted in the Quebec cultural community.

Dates:

March 30 to September 30, 2026 (Spring/Summer session)

Duration:

5 to 6 months minimum

Hours:

Internship at 25 hours per week

Responsibilities:

• >> Booking(70%)
• Monitor inbox reception and respond to confirmations of emails sent to the dedicated accounting address
• Sort invoices and file them in our archives (Synology/SharePoint)
• Scan paper invoices and receipts, and insert them into our accounting system
• Compile received cheques
• Digitize documents and maintain both digital and paper versions
• Enter invoice data (between companies and clients)
• Validate each employee’s and intern’s timesheets
• Assist with month-end bank reconciliation in collaboration with the Accountant
• Assist with month-end credit card reconciliation
• Track accounts receivable on a monthly basis
• Monitor contract signatures in the various streams with the General Director
• Compile information for production advances
• Update show offers and calls for artist showcases

Profile required:

• Ongoing training and/or professional experience in administration, management;
• Good knowledge of Microsoft Office (Word, Excel) and Teams, an asset ;
• Autonomous, rigorous, detail-oriented and organized;
• Welcoming, friendly and sociable person;
• A special interest in music, arts and culture;
• Comfortable working under pressure with tight deadlines.

Indie Montréal offers a work environment where respect, diversity, equity and inclusion are core values. Together with its employees, the company is taking concrete steps to increase diversity within its work teams. Thank you for helping to diversify and enrich Quebec's music industry.

Please note that applications will be evaluated as soon as they are received in order to fill the position quickly.