Facilities Coordinator job in Calgary, AB

Association of Independent Schools and Colleges in Alberta; Calgary; On-site; CAD 52,000 - 70,000; Full time

Job summary

Rundle College Society is seeking a Facilities Coordinator to manage day-to-day facility upkeep, event coordination, and rentals program support. The role ensures a safe, efficient workplace for staff, students, and user groups across campuses.

The position requires post-secondary education in a related field and a minimum of two years of relevant experience, with strong communication, scheduling, and organizational skills. Evening/weekend shifts may be required to align with events calendar.

Qualifications

• Post Secondary Education in a related field.
• Minimum two years experience in a role utilizing similar knowledge and skills.
• Outstanding personal and communication skills to work with staff, rental clients and service providers.
• Strong coordination and scheduling ability.
• Highly organized, detail oriented and good under time pressure.
• Able to attend events at multiple campuses across the city and work variable shifts.

Responsibilities

• Support the mission, vision and values of Rundle.
• Provide operational oversight and support for major events as needed.
• Ensure accountability of tasks and attend events to pursue best outcomes; assist Building Attendants with purchasing, inventories, and logistics.
• Coordinate with Operations Manager to support that role as assigned by Facilities Manager.
• Provide oversight to the rental administrator and respond to inquiries from renters.
• Research and implement a rentals program software application.
• Maintain up-to-date knowledge of facilities across campuses and coordinate activities with school programming.

Skills

Event coordination

Facilities coordination

Scheduling

Communication

Interpersonal skills

Problem solving

Event attendance

Google apps

Automation systems

Education

Post Secondary Education in a related field

Tools

Google Docs

Google Sheets

Google Drive

Google Calendars

Security systems

Building access controls

Job description

Position Available: Facilities Coordinator
Location: Rundle Schools
Start date: November 2026
Posting: Internal/ External
Capacity: Full-Time Permanent
Calendar: Business Office Calendar
Application closing date: October 07, 2026

Rundle College Society ('Rundle') was founded in 1985 and provides an outstanding educational experience for approximately 1,250 students in kindergarten through grade 12. In addition to academic achievement, Rundle's programs emphasize character development, leadership training, and good citizenship.

Unique among independent schools in Canada, Rundle delivers parallel College and Academy programs on two separate physical campuses, and online via Rundle Studio.

At Rundle, students become leaders, scholars, scientists, artists, musicians, athletes, humanitarians, philanthropists and more by discovering their passions and potential across a broad range of opportunities. Rundle students thrive in a safe, caring and kind environment.

The Academy and Studio programs meet the needs of students who have a diagnosed learning disability, with or without ADHD. Our students are in the average to above-average range of intellectual functioning but have difficulties with specific academic activities and skills. Rundle Studio does this in a dynamic, interactive online learning environment.

Rundle is a not-for-profit corporation with approximately 175 faculty and 57 staff. It has a strong presence in the community as an established employer of choice.

Rundle is committed to its mission: to create a nurturing, engaging environment that provides an enriched, personalized education, preparing students for an ever-changing world. Rundle helps students discover their potential, challenges them to attain their best, and celebrates with them when they do.

To learn more about Rundle, please visit our website.

Position

The Facilities Coordinator is responsible for the day-to-day coordination of facility upkeep and use, event management, and supporting the rentals program with the purpose of maintaining an efficient and safe workplace for all staff, students, and user groups.

Duties and Responsibilities

In collaboration with the facilities team, the Facilities Coordinator will:

• Support the mission, vision and values of Rundle.
• Provide operational oversight and support for all major Rundle events as presented in Event Planners.
• Ensure accountability of tasks and attend all events to pursue the best outcome possible.
  Work under the Facilities Manager with any tasks necessary to support the Building Attendants (e.g., purchasing, inventories, logistics).
• Work alongside the Operations Manager with any tasks to support that position as assigned by the Facilities Manager.
• Provide oversight to Rundle's rental administrator, and respond to escalated inquiries from new or existing renters.
• Research and implement a rentals program software application.
• Maintain operational knowledge of Rundle Facilities components at each campus, and coordinate activities in conjunction with school and after hours programming.

Qualifications

Education:

• Post Secondary Education in a related field

Experience:

• Minimum two years experience in a role utilizing similar knowledge and skills

Knowledge and Skills:

• Outstanding personal and communication skills necessary to work alongside many stakeholders, including staff, rental clients, service providers, contractors and others.
• Strong coordination and scheduling ability.
• Adept at organization in minute detail and in time sensitive problem solving.
• Highly effective interpersonal skills, including written and verbal communication.
• Able to remain focussed, adaptable, and solution oriented in stressful and evolving situations.
• Ability to attend events at both Rundle campuses and in locations across the city.
• Flexibility in scheduling that includes day shifts or evening shifts based on the event calendar.
• Proficient in Google applications (Docs, Sheets, Drive, Calendars) and automation systems (security, building access).

Rundle adheres to the Employment Equity Act.

*** PREFERENCE WILL BE GIVEN TO QUALIFIED INTERNAL CANDIDATES ***