Office Clerk

Sturgeon Public School Division; Bon Accord; On-site; CAD 25,000 - 30,000; Part time

Job summary

Sturgeon Public Schools is hiring a Part-Time Permanent Office Clerk 2 at Lilian Schick School in Bon Accord, AB. The role focuses on welcoming families, managing attendance, safety documentation, and student support to ensure a well-organized school environment.

The position reports to the Principal and involves coordinating communications, events, and routine clerical duties as part of a supportive front-office team.

Qualifications

• Administrative Assistant Certificate or High School Diploma with 1 year of related office experience.
• Current First Aid certification is required.
• Proficiency with MS Office, Google Workspace, and fee management software.
• Strong confidentiality and professional demeanor in school operations.

Responsibilities

• Maintain student attendance records in the school's data system.
• Update emergency procedures and medical documentation.
• Support student supervision as directed by administration.
• Prepare emergency documentation per Hour Zero procedures.
• Coordinate field trip logistics, buses, and supplies.
• Assist with planning and delivering school events.
• Provide reception and communication support for staff, families, and community.
• Maintain visitor logs and ensure safety procedures.
• Support internal/external communications including signage and social media.
• Process hot lunch orders and related payments.
• Provide first aid and medication administration as trained.
• Assist with routine clerical tasks as required by Admin Assistant or Principal.

Skills

First Aid certification

Communication skills

Confidentiality

Multitasking

Education

Administrative Assistant Certificate or High School Diploma

Tools

Microsoft Office Suite

Google Workspace

Fee management software

Job description

We're hiring: Office Clerk

Organized. Professional. Dependable.

Be the welcoming face of Lilian Schick and help keep operations running smoothly. Sturgeon Public Schools is seeking a Part-Time Permanent Office Clerk 2 for Lilian Schick.

The Office Clerk plays an important role in the daily life of the school by ensuring that key administrative, safety, and communication functions run smoothly and efficiently.

Reporting to the Principal, this position helps create a welcoming and well-organized school environment where students are accounted for, families are informed, and staff are supported in their work. From managing attendance and emergency documentation to supporting supervision, events, and communications, the Office Clerk contributes directly to student safety, school organization, and positive relationships within the school community. Through consistent attention to detail and responsive service, this role helps ensure that the school operates in a coordinated and supportive way each day.

Located in the Town of Bon Accord, Lilian Schick School serves approximately 240 students in Grades 5–9. With strong academics, non-denominational Christian faith-based LOGOS programming, and a focus on student well-being, the school provides opportunities for students to learn, grow, make healthy choices, and achieve their goals.

What You’ll Be Doing

• Maintain student attendance records using the school's student data system
• Update student documentation for emergency procedures and medical protocols
• Support student supervision as directed by administration (e.g., recess, in-school suspension, test supervision)
• Prepare emergency documentation in alignment with Hour Zero procedures
• Coordinate field trip logistics, including booking buses and ordering supplies
• Assist with planning, organizing, and delivering school events
• Provide reception and communication support for staff, families, and community members
• Maintain visitor logs and ensure adherence to safety procedures
• Support internal and external communications, including social media updates and school signage
• Monitor hot lunch orders and process related payments
• Provide first aid and medication administration as per training
• Assist with routine clerical tasks and general office duties as required by the Administrative Assistant or Principal

What Success Looks Like

• Student attendance records are accurate, current, and consistently maintained in the student information system
• Emergency documentation and medical protocols are updated and readily accessible to support student safety
• School visitors are welcomed professionally, logged appropriately, and directed according to safety procedures
• Field trips and school events are well-coordinated with accurate logistics, bookings, and communication in place
• Internal and external communications, including signage and social media updates, are timely, clear, and aligned with school messaging
• Hot lunch orders and related payments are processed accurately and efficiently
• Supervision duties (e.g., recess, in-school suspension, test supervision) are carried out responsibly and contribute to a safe environment
• First aid and medication administration are provided accurately, calmly, and in accordance with training and protocols
• Administrative and clerical tasks are completed accurately, efficiently, and within expected timelines
• Confidentiality, professionalism, and discretion are consistently demonstrated in all aspects of the role
• Staff, students, and families experience a supportive, organized, and responsive front office presence
• You are recognized as a reliable, approachable, and essential contributor to the smooth operation of the school

What You Bring

• Administrative Assistant Certificate or High School Diploma with a minimum of one year of related office experience
• Current First Aid certification
• Proficiency with Microsoft Office Suite, Google Workspace, and fee management software
• Strong interpersonal and communication skills, with a professional and courteous demeanor
• Demonstrated ability to maintain confidentiality, discretion, and ethical judgment
• Excellent organizational skills, attention to detail, and ability to multitask effectively
• Friendly, adaptable, and able to work both independently and collaboratively
• Clear Criminal Record with Vulnerable Sector Check

Why Join Sturgeon Public Schools?

• Welcoming, community-focused schools rooted in strong relationships
• Whole-child approach supporting academic, social, and emotional growth
• Collaborative environments where staff feel supported and valued
• Innovative use of technology to enhance learning
• Safe, caring, and inclusive spaces where students thrive

Commitment to Inclusion, Belonging & Safety

Sturgeon Public Schools is committed to creating welcoming, inclusive, and safe learning and working environments. We welcome applications from individuals of all backgrounds and experiences and are committed to providing accessible recruitment practices.

Important to Note

• 0.6 FTE (20 hours/week)
• A valid driver's license and reliable vehicle are required