Administrative Assistant

Sturgeon; Morinville; On-site; CAD 42,000 - 65,000; Full time

Job summary

Sturgeon Public Schools in Morinville, AB is hiring an Administrative Assistant 3 for Four Winds Public School. This full-time temporary role anchors daily operations, handling reception, data systems, staff absences, and central communications to support student success.

You will liaise with Central Office and Alberta Education, maintain PowerSchool and PASI, and help ensure compliant, timely reporting and collaborative office functions.

Qualifications

• Administrative Assistant Diploma required.
• Proficiency with Microsoft Office, Google Suite, PowerSchool, PASI, SchoolEngage, and Canva.
• Exceptional organizational, communication, and interpersonal skills.
• Energetic and enthusiastic approach with attention to detail.
• Clear Criminal Record with Vulnerable Sector Check.

Responsibilities

• Provide professional administrative and clerical support to the school administration.
• Liaise with Central Office, Alberta Education, and other public organizations.
• Maintain and administer student data systems, including PowerSchool and PASI.
• Coordinate and track staff absences and casual coverage.
• Support school communication, including newsletters, website updates, and correspondence.
• Provide reception services and assist with daily office operations.
• Perform other duties as assigned by the Principal to support school functions.

Skills

Organizational skills

Communication skills

Interpersonal skills

Teamwork

Attention to detail

Education

Administrative Assistant Diploma

Tools

Microsoft Office

Google Suite

PowerSchool

PASI

SchoolEngage

Canva

Job description

We're hiring: Administrative Assistant Organized. Professional. Dependable.

Be the welcoming face of Four Winds and help keep operations running smoothly. Sturgeon Public Schools is seeking a Full-Time Temporary Administrative Assistant 3 for Four Winds .

This position is central to the smooth and effective operation of the school. As the administrative backbone of the office, you ensure that students, staff, and families experience clear communication, efficient processes, and responsive support each day. Your work keeps critical systems accurate and up to date, supports staffing continuity through absence management, and helps ensure compliance with provincial reporting requirements. In many ways, you are the connector between classroom activity, school leadership, and central services, helping the entire school function as one coordinated system focused on student success.

Four Winds Public School is located in Morinville and is home to 510 students in grades 5 to 9. Students at Four Winds are engaged through inquiry learning. Thought-provoking questioning and guiding frameworks help students engage with, understand, and solve problems creatively and critically. The school offers many exciting programs, including French Immersion, Sport for Life, STEAM Academy, Performance Academy, and Band. The school's design is to enable students to connect with nature through an outdoor classroom, a learning garden, and an Amphitheatre. This assignment is subject to change based on operational requirements.

What You'll Be Doing

• Provide professional administrative and clerical support to the school administration
• Liaise with Central Office, Alberta Education, and other public organizations
• Maintain and administer student data systems, including PowerSchool and PASI
• Coordinate and track staff absences and casual coverage
• Support school communication, including newsletters, website updates, and correspondence
• Provide reception services and assist with daily office operations
• Perform other duties as assigned by the Principal to support school functions

What Success Looks Like

• The school office operates smoothly, efficiently, and with minimal disruption
• Student data and records in systems such as PowerSchool and PASI are accurate, current, and well-maintained
• Staff absences and casual coverage are coordinated effectively, ensuring continuity of learning
• Communication with families, staff, and external partners is timely, clear, and professional
• Office inquiries are handled with confidence, warmth, and strong problem-solving skills
• Administrative processes are well-organized, proactive, and support overall school operations
• School communications (newsletters, website updates, correspondence) are consistent and aligned with school priorities
• You are recognized as a reliable and trusted point of contact within the school community
• You contribute positively to a collaborative, respectful, and welcoming office environment

What You Bring

• Administrative Assistant Diploma (required)
• Proficiency with Microsoft Office, Google Suite, PowerSchool, PASI, SchoolEngage, and Canva
• Exceptional organizational, communication, and interpersonal skills
• Energetic and enthusiastic approach with attention to detail
• TCIS and First Aid certification
• Ability to work effectively both independently and as part of a team
• A combination of relevant education and experience may be considered
• Clear Criminal Record with Vulnerable Sector Check

Why Join Sturgeon Public Schools?

We pride ourselves on doing things a little differently. Here’s what sets us apart:

• Welcoming, community-focused schools rooted in strong relationships
• Whole-child approach supporting academic, social, and emotional growth
• Collaborative environments where staff feel supported and valued
• Innovative use of technology to enhance learning
• Safe, caring, and inclusive spaces where students thrive

Important to Note

• 1.0 FTE (40 hours/week)

A valid driver's license and reliable vehicle are required