Office Assistant - Saskatchewan Collaborative Bachelor of Science in Nursing (SCBScN)

Saskatchewan Polytechnic; Saskatoon; On-site; CAD 43,000 - 55,000; Full time

Job summary

Saskatchewan Polytechnic Saskatoon Campus is seeking an Office Assistant for the Saskatchewan Collaborative Bachelor of Science in Nursing (SCBScN) program. The position provides essential administrative, project coordination, advisory, and clerical support to ensure the smooth operation of the department, working with Nursing Advisors and Program Heads.

Responsibilities include handling inquiries by email, phone, and in person; maintaining electronic student files; preparing exams, letters,

Responsibilities

• Support nursing advisors, faculty, staff, and students through email, phone, and in-person inquiries. Assess and resolve routine issues with minimal supervision. Escalate unresolved issues to appropriate personnel.
• Maintain a comprehensive electronic student filing system.
• Prepare and assemble exams, letters, manuals, posters
• Assist and mentor new office assistants and assist with orientation of new staff on policies and procedures.
• Create tables, templates, reports, PowerPoints, and mail-outs such as attendance letters and certificates.
• Provide reception services

Job description

Office Assistant - Saskatchewan Collaborative Bachelor of Science in Nursing (SCBScN)

Competition Number

Competition Number P17911

Posting Title

Posting Title Office Assistant - Saskatchewan Collaborative Bachelor of Science in Nursing (SCBScN)

Classification

Classification Band 5

Location

Location Saskatchewan Polytechnic Saskatoon Campus

Other Location(s)

Other Location(s) Saskatchewan Polytechnic Saskatoon Campus

Building

Other Building

Date Posted

Date Posted 09/16/2026

Closing Date

Closing Date 09/27/2026

JIQ #

JIQ # 177

Start Date

Start Date 01/04/2027

End Date

Open Until Filled No

Ongoing

Ongoing Yes

Category of work

Category of work Full Time

Bargaining Unit

Bargaining Unit Professional Services

Hours of Work

Hours of Work Regulated 36 hours (5/4 work pattern)

Salary Range

Temporary Market Stipend

Total Assigned days (AC) / Total Hours per biweekly pay

72 hours per 2 week period; Monday to Friday 0800 to 1630

Posting Status

Posting Status Open

Special Instructions to Applicants

Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Job Duties/Qualifications, Skills and Abilities(QSA)

General Accountability

The Office Assistant, Saskatchewan Collaborative Bachelor of Science in Nursing (SCBScN) program, provides administrative support for the four year baccalaureate program. The administration of the SCBScN program is complex with a large student cohort and faculty base, and year-round delivery. The program works in partnership with the University of Regina and also works closely with the Saskatchewan Health Authority, so interaction and use with the administrative systems for both of these organizations in addition to Saskatchewan Polytechnic’s internal systems is necessary for this position. The position provides essential administrative, project coordination, advisory, and clerical support to ensure the smooth and effective operation of the department. This includes offering direct administrative support to the Nursing Advisors and Program Heads as they address the needs of students and manage program-related tasks. In a fast‑paced environment with a high workload and strict deadlines, the position is responsible for a wide variety of tasks, which must be completed in collaboration and consultation with various partners, ensuring effective communication and timely execution of responsibilities.

SPECIFIC ACCOUNTABILITIES

General Administrative Support

• Support nursing advisors, faculty, staff, and students through email, phone, and in‑person inquiries. Assess and resolve routine issues with minimal supervision. Escalate unresolved issues to appropriate personnel.
• Maintain a comprehensive electronic student filing system.
• Prepare and assemble exams, letters, manuals, posters
• Assist and mentor new office assistants and assist with orientation of new staff on policies and procedures.
• Create tables, templates, reports, PowerPoints, and mail‑outs such as attendance letters and certificates.
• Provide reception services