Project Management Assistant- Water

Stantec; Calgary; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Health, dental and vision plans

Retirement savings plan

Employee stock purchase program

Paid time off

Job summary

Stantec in Canada is seeking a Project Management Assistant in Alberta to support the Project Management team across the region. The role works with Project Managers and Project Technical Leads on day-to-day administration, contracting, reporting, invoicing, earned value management, scheduling, and cost control of projects.

The incumbent will track proposals, process subcontracting, assist with ISO-9001 compliance, and help maintain project financials with the PM Dashboard and scheduling tools.

Qualifications

• Bachelor's degree or equivalent in a related field; or an equivalent combination of education and experience.
• Minimum of four (4) years of relevant work experience.
• High degree of confidentiality.

Responsibilities

• Administer contracts from initialization to close-out.
• Track and log proposals and contracts through approval cycles with PMs and clients.
• Process subcontracts, insurance requirements and accounts receivable/payables.
• Create and update Project Setup Forms and Project Files.
• Prepare contract documents, letters or reports as assigned.
• Develop knowledge of Oracle PM Dashboard and support project controls.

Skills

Multi-tasking

Excellent written and verbal English

Fast learner

Education

Bachelor's degree or equivalent

Tools

Microsoft Project

SharePoint

Oracle PM Dashboard

Job description

Communities everywhere share the need for clean water, and as they work to meet that need, they’re facing new, more complex challenges every day. Our water professionals collaborate to contribute innovative ideas, guided by scientific rigor and a vision for sustainable growth. Every day, we’re helping communities improve, reuse, and protect our world’s most precious resource.

Join our team to deliver transformational projects that will benefit future generations. Grow with us, H2O+U.

Your Opportunity

We are seeking a Project Management Assistant in Alberta to support our Project Management team throughout the region. The role works in conjunction with Project Managers and Project Technical Leads to create and manage day‑to‑day administration, contracting, reporting, invoicing, earned value management, scheduling, accounts receivable/payable, insurance, progress reporting and baseline versus actual cost accounting and scheduling of the project. This role will work directly with Project Managers and leaders.

Your Key Responsibilities

• Administer contracts from initialization to close‑out.
• Track and log the status of proposals and contracts throughout the approval cycle and follow up with PMs, client contacts and sub‑consultants as directed.
• Process subcontracts, insurance requirements and accounts receivable/payables.
• Create and update Project Setup Forms, Project Implementation Plans and Project Files.
• Prepare or assist in the preparation of contract documents, letters or reports as assigned.
• Learn client communication portals for the transmittal of contract‑related documents and invoices.
• Code invoices and expense reports; correspond with sub‑consultants/vendors and project accountants on invoice revisions as necessary.
• Assist PMs with ISO‑9001 Quality Management System compliance and internal/external project audits.
• Track, analyze and keep project financials in order in collaboration with Project Technical Leads, Project Managers and Business Unit Leadership.
• Enter and maintain staffing resource assignments in internal resource management tools.
• Receive and work with necessary information in various formats (reports, spreadsheets, email, meetings, project schedules).
• Develop a working knowledge of Oracle PM Dashboard.
• Act as the primary point of contact for facilitating administration activities including tracking and logging Requests for Information, submittals, document management and control, project controls and similar actions.
• Perform administrative support functions such as document production, editing and formatting; manage and maintain project files; coordinate travel arrangements; employee expense reports; file management; project invoice coding.

Your Capabilities and Credentials

• Knowledge of computer software: Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, SharePoint), Microsoft Project and Adobe Acrobat.
• Proven ability to multi‑task and prioritize in a fast‑paced environment with flexibility to juggle numerous assignments simultaneously.
• Strong command of the English language in documentation with excellent written and verbal communication skills.
• Ability to quickly learn new software applications to improve speed in delivering final products.
• Experience in the professional A/E industry is preferred.

Education and Experience

• Bachelor’s degree/technical degree or equivalent in a related field; or an equivalent combination of education and experience.
• Minimum of four (4) years of relevant work experience.
• Must possess a high degree of confidentiality.

Pay Transparency

In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. The final agreed compensation is based on individual education, qualifications, experience and work location. Certain Stantec roles are bonus eligible. Part‑time roles are paid pro‑rated based on the agreed number of working hours per week.

Benefits Summary

Full‑time employees (at least 20 hours per week) have access to health, dental and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax‑free savings account, life and AD&D insurance, short‑term and long‑term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid time off. Temporary/casual employees have access to the group registered retirement savings plan, employee stock purchase program and group tax‑free savings account. Benefits may differ for union positions governed by collective bargaining agreements.

Primary Location

Canada | AB | Edmonton

Other Locations

Canada | AB | Calgary

Organization

BC-1101 Water-CA Alberta

Employee Status

Regular

Business Justification

New Position

Travel

No

Schedule

Full time