Office Assistant - Front Desk & Admin Support

Usma; Campbell River; On-site; CAD 40,000 - 44,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

Usma, part of The Nuu-chah-nulth Tribal Council (NTC) Usma Family and Child Services, is seeking a reliable Office Assistant for our Campbell River, BC office. This permanent, full-time role handles reception, clerical tasks and errands to support FCS operations.

Responsibilities include answering switchboard, organizing files, assisting Social Workers, coordinating events, travel arrangements, and maintaining confidential records.

Qualifications

• High school graduate or GED.
• Certification or training in Office Administration.
• 2–3 years of proven general office skills experience.
• Strong interpersonal skills.
• Self-motivated and works well to deadlines.
• Possess independent judgment, reasoning, and discretion.
• Holds a valid Class 5 BC driver’s licence and have access to a reliable, insured vehicle.
• Provide references and an acceptable criminal record check.

Responsibilities

• Answer switchboard, take messages, screen calls.
• Respond to routine requests for information and related services.
• Assists in making travel arrangements.
• Assist in maintaining a confidential file system and filing records.
• Provide clerical services to Social Workers: reports, requisitions, memoranda, ensuring correctness in format, spelling and grammar.
• Updates and maintains pamphlet and program information and general source documents.
• Helping organize and maintain office common areas.
• Assist in coordinating events as necessary, schedule bookings for programs and activities.
• Prepare files to pick up and be sent to/from other agencies.
• Screen, sort, distribute documents and determine which items to bring to the Supervisor’s attention based on content of communication.

Skills

Interpersonal skills

Self-motivated

Time management

Discretion

Independent judgment

Computer skills

Education

High school diploma or GED

Office Administration certification/training

Job description

Usma, part of The Nuu-chah-nulth Tribal Council (NTC) Usma Family and Child Services, is seeking a reliable Office Assistant for our Campbell River, BC office. This permanent, full-time role handles reception, clerical tasks and errands to support FCS operations.

Responsibilities include answering switchboard, organizing files, assisting Social Workers, coordinating events, travel arrangements, and maintaining confidential records.