Office Assistant

Usma; Campbell River; On-site; CAD 40,000 - 44,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

Usma, part of The Nuu-chah-nulth Tribal Council (NTC) Usma Family and Child Services, is seeking a reliable Office Assistant for our Campbell River, BC office. This permanent, full-time role handles reception, clerical tasks and errands to support FCS operations.

Responsibilities include answering switchboard, organizing files, assisting Social Workers, coordinating events, travel arrangements, and maintaining confidential records.

Qualifications

• High school graduate or GED.
• Certification or training in Office Administration.
• 2–3 years of proven general office skills experience.
• Strong interpersonal skills.
• Self-motivated and works well to deadlines.
• Possess independent judgment, reasoning, and discretion.
• Holds a valid Class 5 BC driver’s licence and have access to a reliable, insured vehicle.
• Provide references and an acceptable criminal record check.

Responsibilities

• Answer switchboard, take messages, screen calls.
• Respond to routine requests for information and related services.
• Assists in making travel arrangements.
• Assist in maintaining a confidential file system and filing records.
• Provide clerical services to Social Workers: reports, requisitions, memoranda, ensuring correctness in format, spelling and grammar.
• Updates and maintains pamphlet and program information and general source documents.
• Helping organize and maintain office common areas.
• Assist in coordinating events as necessary, schedule bookings for programs and activities.
• Prepare files to pick up and be sent to/from other agencies.
• Screen, sort, distribute documents and determine which items to bring to the Supervisor’s attention based on content of communication.

Skills

Interpersonal skills

Self-motivated

Time management

Discretion

Independent judgment

Computer skills

Education

High school diploma or GED

Office Administration certification/training

Job description

The Nuu-chah-nulth Tribal Council (NTC)Usma Family and Child Services is seeking a reliable, highly motivated Office Assistantto fill a permanent, full-time position in our Campbell River office. The Usma Office Assistant is responsible for performing general reception and clerical tasks and errands in the NTC Usma Family & Child Services (F&CS) office.

Responsibilities Include

• Answer switchboard, take messages, screen calls, refer calls.
• Respond to routine requests for information and related services to Usma clients, community representatives and agencies.
• Assists in making travel arrangements.
• Assist in maintaining a confidential file system and filing records.
• Provide clerical services to Social Workers: reports, requisitions, memoranda, ensuring correctness in format, spelling and grammar.
• Updates and maintains pamphlet and program information and general source documents.
• Helping organize and maintain office common areas.
• Assist in coordinating events as necessary, schedule bookings for programs and activities.
• Prepare files to pick up and be sent to/from other agencies.
• Screen, sort, distribute documents and determine which items to bring to the Supervisor’s attention based on content of communication.

Preferred Qualifications

• High school graduate or GED equivalent.
• Certification or training in Office Administration.
• 2 to 3 years of proven general office skills experience.
• Strong interpersonal skills.
• Self-motivated and works well to deadlines.
• Possess independent judgment, reasoning, and discretion.
• Holds a valid Class 5 BC driver’s licence and have access to a reliable, insured vehicle.
• Provide references and an acceptable criminal record check.

Competitive benefit package and salary based on qualifications and experience: salary range $29.00 - $32.00 per hour.

Company

Usma

Location

Campbell River, BC

We thank allapplicantsfor their interest, however, only candidates selected for an interview will be contacted. Candidates must be legally entitled to work in Canada to be considered for this position.