Office Assistant

Seneca Student Federation; Toronto; Hybrid; CAD 32,000 - 42,000; Full time

Job summary

Seneca Student Federation in Toronto is seeking an Office Assistant to provide administrative support to the Manager of Campus Operations and help deliver services and events.

You will handle deposits, invoices, reconciliations, communications, contracts, reception, ordering of supplies, filing, and general office tasks while supporting council and other managers as needed.

Qualifications

• Energetic, hardworking individual with initiative.
• Completed at least one year of post-secondary education.
• Comfortable speaking to large groups and individuals.
• Excellent communication and interpersonal skills.
• Able to work as part of a team.
• Reliable and punctual.

Responsibilities

• Process deposits daily.
• Receive invoices and code them to the appropriate account.
• Reconcile VISA statements and receipts monthly.
• Assist in communications with internal and external parties.
• Assist in contract fulfillment.
• Provide support for council and other managers in the office when needed.
• Process Accounts Payable and Accounts Receivable daily.
• Reception duties—answer telephones, confirm appointments, and email correspondence.
• Assist in ordering supplies for office and events.
• Maintain a filing system.
• Other duties as assigned by the Manager of Campus Operations.

Skills

Communication skills

Organizational skills

Problem-solving

Creativity

Teamwork

Reliability

Education

Post-secondary education (1 year+)

Job description

Position Overview

Under the direction of the Manager, Campus Operations, the Office Assistant’s key responsibility is to provide administrative support to the Manager of Campus Operations to fulfill the delivery of services and events.

Responsibilities

The key responsibility of the office assistant is to provide direct aid to the Manager of Campus Operations in the following areas:

• Process deposits daily.
• Receive invoices from management and process them accordingly by coding them to the appropriateaccount.
• Reconcile VISA statements and receipts monthly.
• Assist in communications with internal and external parties.
• Assist in contract fulfillment.
• Provide support for council and other managers in the office when needed.
• Process Accounts Payable and Accounts Receivable daily
• Reception duties -- answer telephones, confirm appointments, and email correspondence.
• Assist office staff and council in ordering supplies for office and events.
• Maintain a filing system.
• Other duties as assigned by the Manager of Campus Operations.

Minimum Requirements

• Energetic, hardworking individual with the ability to take initiative
• Completed a minimum of one year of Post-Secondary education.
• Comfortable with speaking to large groups as well as individuals
• Excellent communication and interpersonal skills
• Able to work as part of a team
• Reliable and punctual

Other Knowledge, Skills and Abilities

• Strong organizational skills
• Problem-solving skills
• Creativity

Equity, Diversity & Accessibility

The Seneca Student Federation (SSF) is committed to fostering an inclusive, equitable, and accessible workplace that reflects the diversity of the Seneca community. SSF welcomes applications from individuals of all backgrounds and identities and is committed to providing accommodation throughout the recruitment process in accordance with applicable accessibility legislation. Applicants requiring accommodation are encouraged to contact the Manager, Human Resources at any stage of the hiring process. [e-mail]

Last Date to Apply: October 7th , 2026, by 5:00 p.m.