Office Assistant

Autism Services; Saskatoon; Hybrid; CAD 42,000 - 52,000; Full time

Job summary

St. Marys Landscaping seeks an Office Assistant to provide administrative and clerical support, ensuring day-to-day operations run smoothly for our Saskatoon-area service teams.

You will handle communications, scheduling, invoicing, and records management in a fast-paced office environment. Ideal candidates are dependable, detail-oriented, and capable of multitasking while delivering excellent customer service.

Qualifications

• Previous office, administrative, bookkeeping, or customer service experience is an asset.
• Strong organizational and time-management skills.
• Excellent communication and customer service skills.
• Strong attention to detail.
• Comfortable using computers, Microsoft Word, Excel, and email.
• Experience with invoicing, payroll, or accounting software is an asset.
• Ability to multitask and work independently.
• Reliable, punctual, and professional.
• Valid driver's licence and reliable transportation is an asset.

Responsibilities

• Answer phone calls, emails, and customer inquiries professionally.
• Schedule and coordinate jobs, appointments, and service calls.
• Communicate with customers regarding services, schedules, estimates, and invoices.
• Prepare invoices, estimates, work orders, and other documents.
• Maintain customer, employee, and job records.
• Assist with accounts receivable, accounts payable, and payroll as required.
• Track employee hours and assist with scheduling field staff.
• Maintain organized digital and paper filing systems.
• Assist with purchasing, ordering supplies, and general office tasks.
• Support management and field crews with day-to-day administrative needs.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

MS Word

MS Excel

Email

Multitasking

Independent work

Reliable & punctual

Driver's license

Tools

Invoicing software

Payroll software

Accounting software

Job description

Employer Name: ST.MARY'S LAWN CARE & SNOW REMOVAL

St. Marys Landscaping is a well-established and reputable construction company serving North Battleford and Saskatoon. We are currently seeking a reliable, organized, and motivated Office Assistant to join our growing team.

The Office Assistant will provide administrative and clerical support to help keep our day-to-day operations organized and running smoothly. The ideal candidate is dependable, detail-oriented, comfortable working with customers and employees, and able to manage multiple tasks in a busy environment.

Responsibilities

• Answer phone calls, emails, and customer inquiries professionally.
• Schedule and coordinate jobs, appointments, and service calls.
• Communicate with customers regarding services, schedules, estimates, and invoices.
• Prepare invoices, estimates, work orders, and other documents.
• Maintain customer, employee, and job records.
• Assist with accounts receivable, accounts payable, and payroll as required.
• Track employee hours and assist with scheduling field staff.
• Maintain organized digital and paper filing systems.
• Assist with purchasing, ordering supplies, and general office tasks.
• Support management and field crews with day-to-day administrative needs.

Requirements

• Previous office, administrative, bookkeeping, or customer service experience is an asset.
• Strong organizational and time-management skills.
• Excellent communication and customer service skills.
• Strong attention to detail.
• Comfortable using computers, Microsoft Word, Excel, and email.
• Experience with invoicing, payroll, or accounting software is an asset.
• Ability to multitask and work independently.
• Reliable, punctual, and professional.
• Valid driver's licence and reliable transportation is an asset.

Join Our Team

If you are organized, dependable, and enjoy working in a fast-paced environment, we would like to hear from you.