Office and Warranty Administrator

Olympic-Homes; Winnipeg; On-site; CAD 36,000 - 52,000; Full time

Benefits offered by this job

Health and dental coverage

Company pension plan

Paid time off

Job summary

Olympic-Homes is seeking an Office and Warranty Administrator to support operations, quotes, orders, invoicing, and customer communications. The role involves data entry, billing, and managing the BisTrack system to ensure a smooth sales cycle.

The successful candidate will have 1–2 years of office experience, a high school diploma, and strong organizational and communication skills, with training provided.

Qualifications

• 1-2 years of office or administrative experience.
• High school diploma required.
• Post-secondary education is an asset.
• Experience with BisTrack is an asset.
• Experience with project management software is an asset.

Responsibilities

• Assist the team with quotes, orders, purchase orders and client follow up.
• Process and receive invoices for payment.
• Manage a shared Outlook Inbox for internal and external customer communications, adhering to quick turnaround response times.
• Assist with the completion of a full sales cycle from receiving to invoicing stages within the BisTrack system.
• Complete customer walkthroughs.
• Communicate effectively in writing and verbally in a professional manner.
• Strong organizational skills to manage multiple projects.
• Effective time management to meet deadlines.
• Monitor and maintain office supplies inventory.
• Detail oriented.
• Maintain positive relationships with all staff and sub trades using good communication skills.

Skills

Microsoft Office

Communication skills

Teamwork & independence

Proactive & organized

Education

High school diploma

Post-secondary education asset

Tools

BisTrack

Project management software

Job description

Do you take pride in your exceptional organizational skills? Do you thrive in a fast-paced environment, and have a friendly and welcoming personality?

If this sounds like you…. We’re Hiring!

OlympicHomesis currently seeking a new member to join our dynamic team asanOfficeand WarrantyAdministrator.

The Position

Reporting totheOperationsManager, this position is the heart of the organization.From logistics,to order processing and data entry with a focus on customerservicethis position hasreachthroughout the organization. Responsible for creating andmaintaininga variety of spreadsheets.

Duties:

• Assist the team with quotes, orders, purchaseordersand client follow up


• Process and receiveinvoices for payment


• Manage a shared Outlook Inbox for internal and external customer communications, adhering to quick turnaround response times.


• Assistwith the completion of a full sales cycle from receiving to invoicing stages within theBisTracksystem.


• Complete customer walkthroughs.


• Ability to communicate both written and verbally in a professional and effective manner.


• Strong organizational skills to manage multiple projects.


• Effective time management skills to ensure deadlines are met.


• Monitor and maintain office supplies inventory.


• Detail oriented


• Maintain a positive relationship with all staff and sub trades using good communication skills

Qualifications:

• Proficient with Microsoft Office (Outlook, Excel, Teams)


• Strong communication and customer service skills


• Ability to work independently and as part of a team


• Proactive, organized, and self-motivated


• 1-2 years of office or administrative experience


• High school diploma required


• Post-secondary education is an asset


• Experience with project management software is an asset


• Experience with BisTrack is an asset


• Training provided

• We offer a comprehensive benefits package that includes health and dental coverage, a company pension plan, and paid time off. Our program is designed to support employee well-being and provide long-term security.