Office Administrator

Bis; Sherwood Park; On-site; CAD 42,000 - 60,000; Full time

Benefits offered by this job

ESOP

Medical, dental, and vision coverage

Life insurance

Disability insurance

Health spending account

Flexible working hours

On-site parking

Job summary

BIS Safety Software is seeking an Office Administrator to manage facilities, purchasing, and travel for our Sherwood Park office. This in-person role supports the sales team and keeps operations running smoothly with a focus on detail and proactive problem-solving.

The role involves coordinating vendors, maintaining SharePoint and MS Office workflows, and helping with employee engagement and events. Join a growing, hands-on team.

Qualifications

• Background in office administration or similar role.
• Strong organizational and communication skills.
• Experience coordinating vendors and purchasing.

Responsibilities

• Own the building and the office: supplies, equipment, repairs, maintenance, and vendors.
• Handle purchasing across the company and manage trade show logistics.
• Book travel, coordinate couriers, and manage day-to-day details.
• Collaborate with IT for procurement and maintenance of office tech.
• Support employee engagement and plan company events.
• Maintain records of office expenditures and contracts.

Skills

Microsoft Office

SharePoint

Vendor coordination

Tools

SharePoint

MS Office

Job description

BIS Safety Software is a SaaS company on a mission to change how organizations manage safety, learning, and compliance. We sell safety software to businesses and online safety training to the people who need it, and we are looking for a Office Administrator to keep our workplace running: the space, the systems, and the day-to-day details that keep everyone else moving.

About the role

This role isn't about waiting for a task list. It's about being the person who sees what needs to happen and makes it happen.

You'll own the building and the office: supplies, equipment, repairs, maintenance, and the vendors and contractors behind all of it. You'll handle purchasing across the company. And you'll be the person our sales team counts on for trade show logistics and travel, which is a steady and genuinely fun part of the role.

Done well, this job looks like things getting handled before anyone else has to think about them. When something needs fixing, you'll be the one bringing three quotes and a recommendation. You'll have the autonomy to use your judgment and the trust to act on it.

We're hiring for the person as much as the resume. If you have a track record of taking things on and seeing them through, we'd like to meet you.

This is an in-person role based out of our Sherwood Park, Alberta office.

• Facility Management: Taking the lead on all all office/building needs, including the coordination of needed supplies and equipment, arranging repairs and maintenance, managing assets and ensuring the necessary insurance and service contracts are in place
• Purchasing: own the acquisition of the materials and services the business needs, with a close eye on cost and quality.
• Sales and trade show support: manage trade show logistics and the moving parts that come with supporting a busy sales team.
• Travel and administration: book flights and travel, coordinate couriers and deliveries, and handle the day-to-day details that keep our operation running.
• Vendor and Contractor Coordination: Establish and maintain productive relationships with vendors and maintenance contractors. Oversee work to ensure quality and timeliness, and manage any disputes or concerns.
• Logistics and Equipment: Collaborate with the IT department for the procurement, installation, and maintenance of office equipment and technology.
• Project Coordination: Collaborate with various departments to facilitate the smooth execution of ongoing projects. Ensure that all departmental needs are met in a timely and efficient manner.
• Employee Engagement and Culture: Play an active role in organizing and executing employee engagement and culture building activities. Assist in planning and coordinating company events, workshops, and meetings.
• Reporting and Documentation: Maintain accurate records and files related to office operations, vendor contracts, and maintenance schedules. Prepare reports on office expenditures and recommend cost‑saving strategies.
• SharePoint Management: Update and manage SharePoint content, ensuring training documents and team resources are current and accessible. Provide or coordinate training for team members on how to effectively use SharePoint for collaboration and information sharing.
• Operating like an owner, spotting what needs to happen and handling it without being asked twice.
• Staying meticulous about details and organization when the day gets away from you.
• Working comfortably across departments and keeping a lot of moving pieces on track.
• Thriving in ambiguity and enjoying the process of learning new systems, software, and skills.
• Listening well and solving problems instead of passing them along.
• Communicating clearly in writing and in conversation, with a sharp eye for proofreading and editing.
• Working confidently in Microsoft Office, including SharePoint, Excel, Word, and Teams, and picking up new tools quickly.
• Bringing a positive approach to the work and ideas for how things could work better.

• Background in office administration, office coordination, or a similar role. We care more about how you work than how many years you've done it.
• Must be strong with Microsoft Office (e.g., SharePoint, Excel, Word, Teams).
• Comfort working with vendors, suppliers, and purchasing.
• Self-starting with the ability to work in a fast‑paced environment and meet deadlines under pressure.
• Positive in your approach to work and eager to share ideas for improvement.

• Employee Stock Ownership Plan (ESOP)
• Full medical, dental, and vision coverage
• Life insurance and disability insurance
• Health spending account
• Flexible working hours
• On‑the‑job training and growth opportunities
• Free on‑site parking

About BIS:

BIS Safety Software has been headquartered in Sherwood Park, Alberta, since 2006. We build software that helps organizations manage safety training, learning, and compliance - and we’re growing!

A few things that make us different: we don’t use job titles internally - we value humility and contribution over hierarchy. We move fast, integrate new ideas quickly, and give people real ownership of their work. And through our Employee Stock Ownership Plan (ESOP), you have the opportunity to own a piece of the company you’re helping build.

Job ID #T202609-03COA