Office and Digital Communications Administrator

Faith Church; Kitchener; On-site; CAD 16,000 - 23,000; Part time

Job summary

Faith Evangelical Missionary Church in Canada is seeking an Office Administrator & Digital Communications Coordinator to serve as the administrative hub, supporting pastors, staff, volunteers and the congregation while expanding the church’s reach through digital channels.

The role covers administrative duties, communications, weekly bulletins, board packages, and Sunday logistics, plus social media management. Bookkeeping training may be offered as an option.

Qualifications

• Be in good standing with their most recent church.
• Be able to agree with, support, and work within the doctrine and mission of the EMCC.
• Be passionate about the mission to boldly help people believe in Jesus and grow deeper in Him.
• Be actively in the Word daily and prayerful.
• Work well with staff, volunteers, and leadership, valuing teamwork and unity.
• Spiritual gift of administration and organization.
• Experience in workplace administration or ministry is preferred.
• Knowledge and competency with programs/social media (Canva, Excel, Email, social media platforms).

Responsibilities

• Serve as the primary point of contact by answering phones, checking messages, and responding to emails.
• Collect, sort, and process incoming mail daily.
• Maintain organized office systems, files, and records.
• Support pastoral staff and ministry leaders with administrative needs.
• Attend weekly staff meetings and follow up on assigned action items.
• Assist with Sunday logistics (attendance, bulletins, tithe).
• Prepare and distribute weekly bulletins.
• Maintain and update office mailbox lists, membership rosters, and church directories.
• Provide and distribute organization for monthly board packages (agendas, reports, and supporting documents).
• Provide organization for our membership meetings through documentation.
• Oversee building use documentation (rental requests, event requests).
• Manage and post content across social media platforms with a team.
• Update foyer and office bulletin boards with current events and announcements.
• Capture and share highlights from Sunday services, events, and ministries.
• Promote upcoming events and ministries in collaboration with pastoral staff and ministry leaders.

Skills

Administration

Organization

Teamwork

Communication

Social media

Education

Experience in workplace administration or ministry

Tools

Canva

Excel

Email

Job description

About Faith Evangelical Missionary Church

Faith Church, a member of the Evangelical Missionary Church of Canada, has been part of the Kitchener - Waterloo - Cambridge community for 65 years. We want to boldly help people believe in Jesus and grow deep in Him!

Position Type:Part-Time (20 hours per week).Up to5 additional hours per week added for bookkeeping responsibilities for a suitable applicant.

Position Overview

The Office Administrator & Digital Communications Coordinator is a key ministry support role within the church, serving as the primary administrative, communication, and organizational hub. This position supports pastors, staff, leadership teams, volunteers, and the congregation while also helping to extend the church’s reach into the surrounding region through digital communication and social media.

Core Responsibilities

• Serve as the primary point of contact by answering phones, checking messages, and responding to emails
• Collect, sort, and process incoming mail daily
• Maintain organized office systems, files, and records
• Support pastoral staff and ministry leaders with administrative needs
• Attend weekly staff meetings and follow up on assigned action items
• Assist with Sunday logistics (attendance, bulletins, tithe)
• Prepare and distribute weekly bulletins
• Maintain and update office mailbox lists, membership rosters, and church directories
• Provide and distribute organization for monthly board packages (agendas, reports, and supporting documents)
• Provide organization for our membership meetings through documentation
• Oversee building use documentation (rental requests, event requests)

Digital Communications & Social Media

To help extend the church’s reach and visibility in the region, this role includes responsibility for digital engagement and social media presence:

• Manage and post content across social media platforms with a team(e.g., YouTube Shorts, Instagram, Facebook)
• Update foyer and office bulletin boards with current events and announcements
• Capture and share highlights from Sunday services, events, and ministries
• Promote upcoming events and ministries in collaboration with pastoral staff and ministry leaders
• Advanced technical skills are not required; creativity, initiative, and a willingness to learn are essential.

Qualifications

• Bein good standing with their most recent church
• Be able toagree with, support, and work within the doctrine and mission of the Evangelical Missionary Church of Canada (EMCC)
• Bepassionate about the mission to boldly help people believe in Jesus and grow deeper in Him
• Be activelyin the Word daily and prayerful
• Work well with staff, volunteers, and leadership, valuing teamwork and unity
• Spiritual gift of administration and organization
• Experience in the workplace administration or ministry is preferred
• Knowledge and competency with programs/social media (canva, excel, email, social media platforms)

Optional Bookkeeping Training & Growth Opportunity

While bookkeeping isnot a core responsibilityof this position, there is an opportunity for a suitable applicant to betrained in select bookkeeping and financial tasks.

• Up to5 additional hours per weekmay be added
• Training will be provided