Office Administrator - The Ace Group Inc.

Bilinguallink; Toronto; On-site; CAD 42,000 - 60,000; Full time

Job summary

The Ace Group Inc. in Brampton, ON, is seeking an Office Administrator to manage daily office operations in a fast-paced logistics setting.

Responsibilities include handling correspondence, maintaining records, preparing documents, organizing schedules, and processing A/P, A/R, and payroll with accuracy and discretion. This on-site position requires excellent communication, strong attention to detail, and the ability to work with diverse teams.

Qualifications

• Strong office administration and administrative assistance skills with file organization.
• Proficient with MS Office and basic office software tools; QuickBooks Desktop experience is essential.
• Excellent written and verbal communication; ability to interact professionally with colleagues and external partners.
• Experience in an office or logistics environment; familiarity with transportation or container operations is beneficial.
• Detail-oriented with time management and organizational skills; on-site work in a fast-paced setting.

Responsibilities

• Handle daily office operations and data entry with a focus on accuracy.
• Manage A/P, A/R, Payroll, billing, and basic reporting tasks.
• Prepare documents, maintain records and files, and organize schedules.
• Operate office equipment and support a confidential, professional workplace.
• Collaborate with colleagues and external partners to ensure timely, efficient processes.

Skills

Office administration

Administrative support

Communication skills

Time management

Organizational skills

Education

Secondary school diploma

Office administration training

Tools

MS Office

QuickBooks Desktop

Job description

Company Description

The Ace Group Inc. is a well-established, full-service asset-based logistics company specializing in the drayage of ocean containers within Ontario. The organization supports its operations with a fully secure container yard located in Vaughan, ON, offering reliable and efficient container handling. Team members work within a structured environment focused on safety, timeliness, and customer satisfaction. The company values dependable service, strong operational processes, and collaborative teamwork to support its logistics network.

Role Description

The Office Administrator is a full-time, on-site role based in Brampton, ON, responsible for daily office operations. This role manages administrative and bookkeeping tasks such as handling correspondence, maintaining records and files, preparing documents, and organizing schedules, A/P, A/R, Payroll, etc.. Day-to-day responsibilities include operating office equipment, managing data entry, assisting with billing and basic reporting, and ensuring an organized, efficient office environment. The role requires a detail-oriented individual who can prioritize tasks, maintain confidentiality, and contribute to a positive, professional workplace.

Qualifications

• Strong Office Administration and Administrative Assistance skills, including organizing files, managing schedules, and handling documentation.
• Ability to effectively operate Office Equipment such as printers, scanners, multi-line phones, and basic office software tools (e.g., MS Office).
• Excellent knowledge of QuickBooks Desktop is essential.
• Excellent Communication skills, both written and verbal, with the ability to interact clearly and professionally with colleagues and external partners.
• Previous experience in an office or logistics environment is an essential; familiarity with transportation or container operations is beneficial.
• Strong attention to detail, time management, and organizational skills, with the ability to manage multiple priorities.
• Comfort working on-site in a fast-paced setting and collaborating with diverse teams.
• Secondary school diploma required; additional training or education in office administration, business, or a related field is an advantage.