Office Administrator (Inventory)

D Oxford Builders Supplies Inc.; London; On-site; CAD 50,000 - 60,000; Full time

Job summary

Oxford Builders Supplies Inc. is seeking an Office Administrator (Inventory) to join our team in handling purchase orders, accounts payable/receivable, and general office duties. The role includes asset setup, data entry for new and bulk assets, and maintaining accurate inventory records using Texada and shared drives.

You will ensure pricing and locations are updated and organized. The position emphasizes attention to detail, independence, and the ability to manage multiple tasks in a combined

Qualifications

• Post-secondary education in Office Administration or related field.
• 1–3 years of administrative or operations support experience.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office, especially Word and Excel.
• Experience with inventory, asset, or ERP systems (Texada) is an asset.
• Comfortable working in a shop and office environment.
• Ability to organize and maintain large volumes of data.
• Highly self-motivated with the ability to work independently and manage multiple priorities.

Responsibilities

• Assist with processing purchase orders.
• Assist with accounts payable, accounts receivable, and billing activities.
• Perform general office administrative duties as assigned.
• Assist with setup and system entry of new assets, acquired assets, bulk assets, sales and equipment parts.
• Review inventory and asset request forms to confirm required information, manuals, and photos are provided.
• Maintain asset and inventory records in spreadsheets, Texada, and shared drives; communicate new asset and part numbers as required.
• Update and verify pricing, bin locations, inventory transfers, adjustments, and checkout documentation.
• Maintain and update asset and inventory photos, folders, and naming conventions on the shared drive.
• Perform data cleanup activities related to assets, inventory, bulk items, pricing, and inactive part numbers.
• Assist with work order creation, updates, and closure as directed.
• Maintain the Safety Data Sheet (SDS) database, ensuring all records are current, complete, and properly stored.

Skills

Attention to detail

Independence

Multitasking

Education

Post-secondary education in Office Administration

Tools

Microsoft Word

Microsoft Excel

Texada ERP

Job description

Connect with us LinkedIn, Instagram, Facebook, Twitter. Oxford Builders Supplies Inc. joined the EllisDon Group as our full-service equipment and maintenance division.

We are a full-service equipment and maintenance supplier, providing a broad range of new and used equipment to the construction industry.

Tower cranes, construction hoists, scaffolding, safety fence, concrete formwork, architectural specialties along with numerous other construction necessities.

Oxford Builders Supplies is committed to providing the industry with the best quality equipment and excellent service.

Since the formation of Oxford Builders Supplies in 1960, it has been our goal to provide exceptional customer service and low prices on safe and reliable equipment to the construction industry.

But not only do we offer great new and used equipment, our skilled personnel are highly trained and very dedicated to providing you with the tools needed to satisfy all your job requirements.

In addition, our staff can quickly and efficiently train your employees to use our equipment.

But not only do we offer great new and used equipment, our skilled personnel are highly trained and very dedicated to providing you with the tools needed to satisfy all your job requirements.

In addition, our staff can quickly and efficiently train your employees to use our equipment.

In case you’re curious, here’s what the industry thinks of us and some of the impacts we’ve made to the communities we work in and our latest Impact Report, highlighting how we’re putting our values into practice in areas such as the climate & environment, inclusive diversity, indigenous relations, and health and safety.

You as an Office Administrator (Inventory) will:

• Assist with processing purchase orders.
• Assist with accounts payable, accounts receivable, and billing activities.
• Perform general office administrative duties as assigned.
• Assist with the setup and system entry of new assets, acquired assets, bulk assets, sales and equipment parts
• Review inventory and asset request forms to confirm required information, manuals, and photos are provided.
• Maintain asset and inventory records in spreadsheets, Texada, and shared drives; communicate new asset and part numbers as required.
• Update and verify pricing, bin locations, inventory transfers, adjustments, and checkout documentation.
• Maintain and update asset and inventory photos, folders, and naming conventions on the shared drive.
• Perform data cleanup activities related to assets, inventory, bulk items, pricing, and inactive part numbers.
• Assist with work order creation, updates, and closure as directed.
• Maintain the Safety Data Sheet (SDS) database, ensuring all records are current, complete, and properly stored.

Required qualifications and skills

• Post‑secondary education in Office Administration or a related field, or one to three years of experience in a similar administrative or operations support role.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Office, with moderate to strong skills in Word and Excel.
• Experience working with inventory, asset, or ERP systems (e.g., Texada) is considered an asset.
• Comfortable working in a shop and office environment.
• Ability to organize and maintain large volumes of data and documentation.
• Highly self‑motivated with the ability to work independently and manage multiple priorities.

The salary range for this position is $50,000 - $60,000.

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

We are an equal opportunity employer.

We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working‑style preference, family status, education, and socio‑economic status.

The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates.

EllisDon uses AI tools to assist in screening and assessing applicants for this position.

Since the formation of Oxford Builders Supplies in 1960, it has been our goal to provide exceptional customer service and low prices on safe and reliable equipment to the construction industry.

Oxford Builders, as part of the EllisDon family, brings a wealth of expertise in equipment and maintenance, contributing significantly to our shared vision of building a better future.

Our alliance is built on mutual respect, shared values, and a relentless pursuit of excellence, ensuring that every project we undertake benefits from our combined strengths and shared commitment to community and sustainability.

Join us as we continue to shape the industry and create lasting legacies through our projects.