Office Administrator/ Data Entry (Quickbooks)

InVision Staffing Services Inc.; Mississauga; On-site; CAD 42,000 - 52,000; Full time

Benefits offered by this job

Contract to perm role

Competitive pay

Industry leader

Job summary

InVision Staffing Services Inc. client, a manufacturing company, is seeking an Office Administrator/Data Entry (QuickBooks) on a contract basis moving to permanent.

You will enter invoices, support Accounts Payable and Accounts Receivable, maintain company records, update vendor and inventory data, and provide general administrative support to the accounting team in Mississauga, Ontario. Proficiency with Excel and basic bookkeeping knowledge is desired; you will liaise with vendors and internal

Qualifications

• Previous data entry or administrative experience.
• Experience using QuickBooks.
• Basic knowledge of Microsoft Office (Excel, Outlook, and Word).
• Strong attention to detail and accuracy.
• Good organizational and communication skills.
• Ability to work independently and manage time effectively.
• Experience in a manufacturing environment.
• Basic bookkeeping or accounting knowledge.

Responsibilities

• Enter invoices, bills, payments, and other financial information into QuickBooks.
• Perform accurate data entry and maintain company records.
• Assist with Accounts Payable and Accounts Receivable.
• Match invoices with purchase orders and supporting documents.
• Update customer, vendor, and inventory information.
• Help reconcile bank and credit card statements.
• Organize and maintain electronic and paper files.
• Prepare basic reports using QuickBooks and Excel.
• Communicate with vendors and internal departments regarding invoices or missing information.
• Provide general administrative support to the accounting and office team.
• Perform other administrative duties as assigned.

Skills

Data entry

Attention to detail

Organization

Communication

Time management

Independent work

Manufacturing experience

Basic bookkeeping

Tools

QuickBooks

Job description

InVision is a Professional Recruitment Firm specializing in Engineering, Industrial/Skilled Trades, Information Technology, and Professional Services throughout Canada and the U.S.

Our client, a manufacturing company, is currently seeking an Office Administrator/ Data Entry (QuickBooks) to join their team on a contract basis. This is a contract role that will move to permanent role.

Responsibilities

• Enter invoices, bills, payments, and other financial information into QuickBooks.
• Perform accurate data entry and maintain company records.
• Assist with Accounts Payable and Accounts Receivable.
• Match invoices with purchase orders and supporting documents.
• Update customer, vendor, and inventory information.
• Help reconcile bank and credit card statements.
• Organize and maintain electronic and paper files.
• Prepare basic reports using QuickBooks and Excel.
• Communicate with vendors and internal departments regarding invoices or missing information.
• Provide general administrative support to the accounting and office team.
• Perform other administrative duties as assigned.

Qualifications

• Previous data entry or administrative experience.
• Experience using QuickBooks.
• Basic knowledge of Microsoft Office (Excel, Outlook, and Word).
• Strong attention to detail and accuracy.
• Good organizational and communication skills.
• Ability to work independently and manage time effectively.
• Experience in a manufacturing environment.
• Basic bookkeeping or accounting knowledge.

Employment Rewards:

• Contract to perm role
• Competitive pay
• Company is a leader in the industry

InVision is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to creating an inclusive workplace and encourage applications from all qualified individuals.