Executive Assistant

IREN; Vancouver; On-site; CAD 90,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

RRSP with company match

3 weeks vacation and paid holidays

Company events and team-building

Employee assistance program

Job summary

IREN is seeking an Executive Assistant to support the Chief Information Security Officer in Vancouver. This role combines high-level executive support with cross-functional operational coordination across a global IT team.

You will manage complex calendars, prepare meetings, and liaise with internal teams and external partners. The position requires discretion, professionalism, and strong organizational skills to enable leadership to focus on strategic priorities.

Qualifications

• 5+ years’ experience in an admin role supporting a corporate Senior Leader.
• High professionalism, diplomacy and discretion in all interactions.
• Detail-oriented self-starter with senior-exec support experience.
• Strong business acumen; able to make autonomous decisions.
• Proactive, resourceful and collaborative across functions.
• Excellent organizational and project management skills.
• Flexible to work across multiple time zones.

Responsibilities

• Manage the Chief Information Security Officer’s complex calendar including scheduling meetings, travel arrangements (domestic and international), and speaking engagements.
• Organize meetings by gathering documents, creating agendas, taking minutes, and coordinating logistics.
• Screen calls and visitors, answer inquiries with professionalism, and direct communications.
• Support IT team processes, apply judgment to adapt to shifting priorities and aid business operations.
• Provide support to other departments, administrators, or executives as needed.
• Maintain team records, distribution lists, documents and shared files for accuracy and accessibility.
• Coordinate invoice management for IT, vendor tracking, approval workflows and records.
• Draft, review, and send communications on behalf of IT leadership.
• Manage department credit cards, ensuring funds and logging receipts.

Job description

Job Description

IREN is a vertically integrated AI Cloud provider, delivering large-scale data centers and GPU clusters for AI training and inference. IREN’s platform is underpinned by its expansive portfolio of grid-connected land and power in renewable-rich regions across North America, Europe and APAC.

IREN is a vertically integrated AI Cloud provider, delivering large-scale data centers and GPU clusters for AI training and inference. IREN’s platform is underpinned by its expansive portfolio of grid-connected land and power in renewable-rich regions across North America, Europe and APAC.

With 100% renewable energy, we build, own and operate our data centers and take pride in being at the forefront of sustainable solutions for the ever-evolving applications of high-performance compute. We believe that human progress is invaluable, but it should be done in the right way – responsibly, sustainably and having a positive impact on the communities we operate in.

The Executive Assistant will serve as a trusted operational partner to the Chief Information Security Officer, enabling them to focus on what matters most. Based in Vancouver, this is a high-impact role that combines high-level executive support with cross-functional operational coordination across a global Information and Technology Team. You'll be joining at a pivotal time, supporting one recently appointed executive as they build out their function.

Job Requirements

• Manage the Chief Information Security Officer’s complex calendar, including scheduling meetings, appointments, travel arrangements (domestic and international), and speaking engagements.
• Organize and prepare for meetings by gathering documents, creating agendas, taking minutes, and coordinating logistics.
• Act as a liaison between the teams and external parties, screening calls and visitors, answering inquiries with professionalism, and directing communications as needed.
• Support the processes and activities of the Information Technology team, applying judgment and discretion to identify operational needs, adapt to shifting priorities, and contribute directly to the effective management of the team’s business operations.
• Provide additional support to other departments, administrators, or executives as needed.
• Maintain team records, distribution lists, organizational documents and shared files to ensure key information is accurate, accessible and well organized.
• Coordinate invoice management for the IT team, including vendor tracking, approval workflows, payment follow-up and record keeping.
• Draft, review, and send communications on behalf of the IT leadership team as required.
• Manage department credit cards, ensuring sufficient funds are available and receipts are logged accordingly.

Job Responsibilities

• 5+ years’ experience in an administrative support role to a corporate Senior Leader.
• Maintains a high degree of professionalism, diplomacy, and discretion in all internal and external interactions.
• Detail-oriented self-starter with experience supporting senior executives or teams.
• Strong business acumen with the ability to exercise independent judgment and discretion on matters of significance; able to assess priorities, make autonomous decisions, and act on behalf of leadership with confidence and accountability.
• Proactive, resourceful, and passionate about taking on new projects and ideas.
• Team player with a proven ability to build collaborative relationships across functions and jurisdictions.
• Excellent organizational and project management skills.
• Solution-focused and energized by team success, able to remain positive when faced with setbacks.
• Agile in adapting to shifting priorities.
• Advanced proficiency in Microsoft Office 365.
• Possess strong values and a commitment to fostering a culture of camaraderie and collaboration.
• Flexibility to adapt to multiple time zones given IREN’s operations across North America Australia and Europe.

Job Benefits

At IREN, we offer a comprehensive Total Rewards package designed to support your health, well-being, and long-term success. Our Canada package includes:

Compensation

• The expected base salary for this role starts at CAD $90,000 - $120,000/annum.
  • Actual compensation will be determined based on factors such as experience, qualifications, and market data for the region.
• Total Compensation package may be inclusive of annual incentive bonus, and equity (long-term incentive)

Health & Wellness

• Medical, dental, and vision insurance coverage – 100% company paid for employees and dependents
• Company-paid life and disability insurance
• Voluntary life and critical illness coverage available
• Employee Assistance Program and virtual health care platform

Financial Well-Being

• RRSP with company match
• Voluntary TFSA

Time Off & Flexibility

• 3 weeks annually for vacation and paid holidays

Growth & Development

• Opportunities for advancement and internal mobility
• Training and personal development opportunities

Lifestyle & Culture

• Company events and team-building activities

We value diverse perspectives and believe that skills can be developed. If you’re passionate about this role, we want to hear from you — whether you meet every criteria or not. Your unique experiences might be exactly what we need!

Podtech Data Centers Inc., the employing entity and proud member of the IREN Group is an equal opportunity employer that is committed to creating an inclusive workplace. We evaluate qualified applicants without regard to race, colour, religion, age, sex, sexual orientation, gender identity, genetic information, national origin, disability, veteran status, and other legally protected characteristics.

This job will remain posted until filled. While we appreciate all applications we receive, we are only able to contact candidates under consideration.

By applying for this position and submitting your resume and application materials, you consent to the processing of your personal information in accordance with our Job Applicant Privacy Statement available on our website at www.iren.com.