Office Administrator

Orennia; Calgary; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive benefits package

Learning & development budget

Paid holidays and vacation days

Team events and social activities

Job summary

Orennia is seeking an Office Administrator in Calgary to support a fast-paced startup environment. You will greet visitors, manage supplies, coordinate with building management, and support onboarding and events.

You are detail-oriented, adaptable, and eager to learn; you will help with travel planning, expense reports, and supplier coordination while contributing to a positive employee experience.

Qualifications

• Previous office administration experience in a fast-paced corporate environment.
• Ability to pay close attention to details and produce accurate work.
• Strong problem-solving, critical thinking and communication skills.
• Willingness to learn and grow with a scaling organization.

Responsibilities

• Greet visitors and manage general office operations and supplies.
• Coordinate with building management, vendors, and travel agencies.
• Support onboarding and offboarding activities with People & Culture.
• Assist with onboarding events, branded merchandise and swag inventory.
• Plan and coordinate internal events and company socials with vendors.
• Prepare and process expense reports for corporate cards and audits.
• Provide general administrative support as needed by leadership.
• Assist with quarterly tech summit planning and remote employee travel meals.

Skills

Attention to detail

Critical thinking

Fast-paced environment

Learning mindset

Adaptability

Job description

Location: Calgary Headquarters Position Type: Full time, salaried Reports to: People & Culture Business Partner

About Orennia

Orennia provides an all-in-one platform for accurate data, predictive analytics and actionable insights across the energy transition. We drive faster capital allocation decisions and help our clients maximize returns across the solar, wind, storage, power, RNG, CCUS, clean fuels and hydrogen sectors. The technology that powers Orennia’s platform delivers an unparalleled experience, distilling information into actionable insights to give our clients a competitive edge. As the world decarbonizes its energy stack, trillions in capital need to be deployed. Global investment in the energy transition must quadruple to over $5 trillion annually to stay on the 1.5°C pathway, according to the International Renewable Energy Agency. Without accurate data and predictive analytics, developers and investors will struggle to deploy capital efficiently and maximize returns. Orennia’s platform expedites the energy transition with effective and robust information for smarter capital allocation choices.

Why Join Orennia ?

People are at the heart of the best technology companies. We’ve brought together some of the industry’s top experts and brightest minds in data orchestration, analytics, software development, and industry insights to uncover opportunities where others can’t. At Orennia, you’ll become part of a collaborative culture and do work that matters. We trust and support each other, ask hard questions and solve complex problems together. Guided by a spirit of inquiry, our team has a product-driven, continuous delivery mindset to drive our innovation forward.

The Opportunity

As a Office Administrator, you will play a crucial role being self‑motivated and enjoy a fast‑paced work environment. This role is ideal for someone who is self‑motivated, has a proactive approach to problem solving and enjoys working in a fast paced environment. The right candidate is excited about delivering exceptional employee experiences to our growing team through their passion for the organization and its people. Our people are passionate and have a strong belief in our mission. Our efforts impact individuals and communities, all the while working toward a net‑zero future. If you’re hungry for opportunity, growth, and something meaningful in a dynamic, fun and challenging environment, we’d love to hear from you.

What You’ll Do

• Responsible for office management including greeting visitors, ordering and maintaining office supplies, placing grocery orders, receiving daily mail and deliveries.
• General office maintenance and cleanliness, including reception area, meeting rooms, storage room and kitchen.
• Act as a main point of contact for building management and facilities, vendors, and travel agency.
• Collaborate with the People & Culture team with office related onboarding and offboarding duties.
• Collaborate with the Marketing team on Orennia branded merchandise and swag and maintain this inventory.
• Spearhead the social committee and support in the coordination of internal events (such as companywide events, happy hours, team offsites) through vendor management, planning and execution and communications to enhance Orennia’s employee experience.
• Expense report preparation and processing for the corporate credit cards and completing mid‑month and end of month audits, while liaising with Finance team.
• Provide general administrative support, as time permits or as requested by the leadership team.
• Assist with quarterly tech summit planning, including all travel related items for remote employees as well as planning all meals for the event.

Who You Are

• Previous office administration experience in a fast-paced, changing, corporate environment.
• Whether you’re comparing spreadsheets or drafting a communication, you know details matter and you get them right.
• You’re a critical thinker. You can connect the dots to solve problems and seek out opportunities when the dots don’t even exist yet.
• You are hungry to learn and contribute. Our organization is growing, and this role is an exceptional opportunity to grow with us.
• Deep intellectual curiosity with a results-focused relentless pursuit of answers. Ability to work in a fast-paced start-up environment, embrace change and ambiguity.
• You are excited about working in a fast-paced scale-up environment and embracing change and ambiguity.

Why You’ll Love O rennia

At Orennia, you'll join a high performing, people-focused team where everyone has a role to play.

• We offer our regular, full-time employees a competitive total rewards package, comprehensive health, dental and vision benefits, a savings program that includes company matching, and a learning and development budget to master your craft.
• In addition, we offer generous time off with regular company holidays, paid vacation days and paid sick days.

We thank all applicants in advance for their interest and for taking the time to apply; however, only applicants invited for an interview will be contacted.

In keeping with our values, Orennia is proud to be an equal opportunity employer. Orennia provides equal employment opportunities to all employees and all qualified applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender (including pregnancy, childbirth, and pregnancy‑related conditions), gender identity or expression (including transgender status) , sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances . Please contact a member of our People & Culture team ([e-mail]) should you require accommodation at any point during our interview processes.