Administrator, Vehicle Program

PowerCo SE; St. Thomas; On-site; CAD 51,000 - 64,000; Full time

Job summary

PowerCo Canada Inc. is seeking a Vehicle Program Administrator for a 6-month contract in St. Thomas, Ontario. You will support the Corporate Vehicle Services team with vehicle ordering, lifecycle administration, and policy documentation, ensuring accurate records and timely updates.

You will coordinate with internal stakeholders and vendors, drive process improvements, and manage data in vehicle management systems. Strong English communication and MS Excel skills are essential.

Qualifications

• College diploma or bachelor's degree in Business Administration, Office Administration, or a related field or equivalent experience.
• 1–3 years of experience in an administrative, operations support, or process-improvement role.
• Excellent written and verbal English communication skills.
• Proficiency in Microsoft Office, particularly Excel; experience with databases or enterprise systems is an asset.

Responsibilities

• Provide day-to-day administrative support for the Company Vehicle Program, including vehicle ordering, deliveries, inspections, returns, and key/fuel card management.
• Maintain accurate vehicle records and ensure timely updates throughout the vehicle lifecycle.
• Coordinate activities with internal stakeholders and external vendors to support smooth program operations.
• Review workflows and identify opportunities to improve efficiency, accuracy, and compliance.
• Create and maintain desk instructions, guides, and policy documentation; support intranet content updates.
• Respond to employee inquiries regarding vehicle ordering, deliveries, returns, repairs, and program policies.
• Monitor vehicle inventory and lifecycle data to support operational decision-making; assist with reports and insights.
• Maintain data in vehicle management systems and support reporting activities.
• Work with the team on daily operations and continuous improvements.

Skills

Administrative support

Process improvement

Documentation

Customer service

Data management

MS Excel

Education

College diploma or bachelor's degree in Business Administration, Office Administration, or related field

Tools

Microsoft Excel

Databases/Enterprise systems

Job description

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We are proud to announce the launch of Volkswagen Group’s largest cell factory, PowerCo, in St. Thomas. This is more than just a job – it’s a unique opportunity to shape the future of sustainable energy. Join us as we ramp up operations and help build a world-class company.

At PowerCo, we believe in fostering an environment where ambition meets collaboration, and where flexibility and creativity thrive. You'll be part of a diverse, talented team that is shaping the future of battery production. You’ll have the chance to advance your career while working alongside passionate colleagues who share a vision of making a lasting impact on the world.

Are you ready to be part of something exciting? Power up your career with us!

Your role and key responsibilities

The Vehicle Program Administrator (6-month contract) will support the Corporate Vehicle Services team by providing coverage during a staff leave and contributing to the enhancement of vehicle program administration, workflows, policies, and processes.

This position is in-person and located in the charming town of St. Thomas ON. This posting is for a currently vacant role.

What you bring to the team

Administrative & Program Support

• Provide day-to-day administrative support for the Company Vehicle Program, including vehicle ordering, deliveries, inspections, returns, and key/fuel card management.
• Maintain accurate vehicle records and ensure timely updates throughout the vehicle lifecycle.
• Coordinate activities with internal stakeholders and external vendors to support smooth program operations.

Process Improvement

• Review existing workflows and identify opportunities to improve efficiency, accuracy, and compliance.

Support process improvements related to vehicle ordering, delivery, and surrender, including the creation of supporting tools and procedures.

Documentation & Compliance

• Develop and maintain desk instructions, user guides, training materials, and policy documentation.
• Ensure all documentation remains up to date and aligned with company policies, regulatory requirements, and program standards.
• Support intranet content updates and the creation of compliance resources.

Customer Service & Communication

• Respond to employee inquiries regarding vehicle ordering, deliveries, returns, repairs, and program policies.
• Act as a key point of contact for vehicle custodians and internal stakeholders.
• Build and maintain effective relationships with vendors and internal partners.

Data Management & Reporting

• Monitor vehicle inventory and lifecycle data to support operational decision-making.
• Track key performance indicators (KPIs) and assist with preparing reports, presentations, and program insights.

Systems & Technology

• Maintain accurate data within vehicle management systems and support reporting activities.
• Assist with system updates, testing, and continuous improvement initiatives.
• Support the setup and maintenance of vehicle information, including model and pricing updates.
• Work closely with the Company Vehicle Program Specialist and broader team to support daily operations and ongoing improvements.
• Provide backup support for core program activities as required.
• Take ownership of assigned responsibilities and deliver work with a high degree of accuracy, organization, and attention to detail.

What makes you stand out

• College diploma or bachelor's degree in Business Administration, Office Administration, or a related field, or an equivalent combination of education and experience.
• 1-3 years of experience in an administrative, operations support, or process improvement role.Strong organizational skills with exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills with fluency in English.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.Proficiency in Microsoft Office applications, particularly Excel; experience working with databases or enterprise systems is an asset.
• Customer-focused mindset with strong problem-solving and interpersonal skills.Ability to work independently and collaboratively within a team environment.
• Experience in vehicle services, fleet management, automotive, transportation, or dealership operations is considered a strong asset.

What to look forward to

• Attractive Remuneration: The expected competitive compensation range for this position is$51,090 to $63,860 CAD annually.
• Vacation Allowance: We offer our employees competitive paid time off. Plus, you don’t need to take any vacation days from December 24 to December 31.
• Opportunities to participate in exciting company events that give back to the community.

We are committed to fair and equitable compensation practices. Our compensation is determined based on a combination of factors including but not limited too relevant years of experience, education, and alignment with the responsibilities and qualifications outlined in the job description.

We believe that the best results are created in a diverse and inclusive environment. Therefore, all qualified applications will be considered for employment regardless of age, race, religion, gender (identity), sexual orientation, national origin or disability.

PowerCo Canada Inc. is committed to providing accommodations for people with disabilities including during the application process. If you require an accommodation because of a disability, we will work with you to determine what reasonable accommodation may be available to meet your needs whether it be as an applicant or an employee. Applicants need to make their needs known in advance. If you are selected for an interview and require an accommodation, you are encouraged to advise the Recruiter who will consult with you to determine an appropriate and reasonable accommodation.

#LI-Onsite

Location: St. Thomas, CA

Job Function: HR

Level of Experience: Professionals

Salary Range: $51,090 to $63,860 CAD annually

Job ID: 4887

Change the Future with Us

PowerCo was founded in 2022 to become a global battery champion. Headquarteredin Germany, we are currently ramping up gigafactories in Salzgitter, Valencia and St. Thomas in Canada with a total volume of up to 200 GWh. We are integrating the entire value chain and building a supply chain as local as possible. With that we are driving the development of a strong, sustainable battery industry in Europe and North America.

Diversity, Equity and Inclusion

PowerCo Canada Inc. is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, family status, gender identity, gender expression, national origin, age, disability, or any other characteristic protected by federal, or local laws.

PowerCo Canada Inc. is committed to providing accommodations for people with disabilities including during the application process. If you require an accommodation because of a disability, we will work with you to determine what reasonable accommodation may be available to meet your needs whether it be as an applicant or an employee. Applicants need to make their needs known in advance. If you are selected for an interview and require an accommodation, you are encouraged to advise the Recruiter who will consult with you to determine an appropriate and reasonable accommodation.

Recruitment Practices

Please note that we appreciate the interest of all candidates, however only those under consideration will be contacted.

Our organization may use artificial intelligence (AI)-assisted tools as part of our recruitment and hiring processes. All decisions regarding hiring, interviews, and selection are ultimately made by human recruiters or hiring managers.