Office Administrative Assistant

ServiceMaster Company; Victoria; On-site; AUD 32,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Opportunity for advancement

Training & development

Vision insurance

Wellness resources

Company parties

Job summary

ServiceMaster Restore of Victoria is seeking an Office Administrative Assistant to support day-to-day operations for our restoration and construction teams.

You’ll handle file management, data entry, communications with customers, trades, suppliers and insurers, and help manage budgets and onboarding. QuickBooks experience is a plus.

Join a dynamic, fast-paced office where organizational excellence is valued.

Qualifications

• Must be highly organized with the ability to manage multiple priorities.
• Reliable, professional, and able to work independently.
• Confident using computers, spreadsheets, and MS Office Suite.
• Strong communication by phone and email.

Responsibilities

• Office administration and organization.
• File management and data entry.
• Communicating with customers, trades, suppliers, and insurance representatives.
• Maintaining supplier, subcontractor, and compliance records.
• Assisting with office budgets, purchasing, and supply management.
• Supporting employee onboarding and administrative processes.
• Coordinating company events and internal functions.
• General phone, email, and reception support.

Skills

Organizational skills

Multitasking

MS Office

Communication skills

Learning new software

Adaptability

Reliability

Tools

QuickBooks

Job description

Benefits

• Health insurance
• Opportunity for advancement
• Training & development
• Vision insurance
• Wellness resources
• Company parties

Position

Office Administrative Assistant – ServiceMaster Restore of Victoria

Location

Victoria, BC

Overview

This is a dynamic role supporting the day-to-day operations of our property restoration and construction company. You’ll work closely with our management and project teams to help keep our office, projects, and internal processes organized and running smoothly.

Key Responsibilities

• Office administration and organization
• File management and data entry
• Communicating with customers, trades, suppliers, and insurance representatives
• Maintaining supplier, subcontractor, and compliance records
• Assisting with office budgets, purchasing, and supply management
• Supporting employee onboarding and administrative processes
• Coordinating company events, sponsorships, and internal functions
• General phone, email, and reception support

We’re Looking for Someone Who Is

• Highly organized and able to manage multiple priorities
• Reliable, professional, and comfortable working independently
• Confident using computers, spreadsheets, and MS Office Suite
• A strong communicator by phone and email
• Comfortable learning new software and systems
• Able to adapt when unexpected or urgent tasks arise

Previous construction or restoration experience is not required but welcomed.

Experience with QuickBooks is an asset.

$23-$28 per hour, depending on experience.

If you’re looking for a varied administrative role where no two days are quite the same, we’d love to hear from you!