Office Administrator

Randstad Canada; London; On-site; CAD 50,000 - 60,000; Full time

Job summary

A well-established architecture firm in London, Ontario is seeking an Office Administrator to manage office operations, accounting, and HR tasks. The ideal candidate will have at least three years of experience and be proactive in a collaborative environment. This role offers a competitive salary, extensive training, and a focus on work-life balance.

Benefits

Amazing work-life balance

Health and Dental Benefits

Extensive training for key tasks

Qualifications

• Minimum 3 years of experience managing a business or professional office.
• Fluent in English with excellent interpersonal skills.
• Driver's License with ability to travel occasionally.

Responsibilities

• Oversee accounts receivable/payable, payroll, and financial reporting.
• Manage strategic planning, AGMs, reporting, tax filings, and insurance renewals.
• Handle onboarding, staff reviews, legal compliance, and event coordination.

Skills

Interpersonal skills

Advanced Excel

Advanced Word

Project management

Client relationship management

Job description

Job Title: Office Administrator

A well-established architecture firm in London, Ontario is seeking a skilled and experienced Office Administrator to join their team. The ideal candidate will have at least three years of experience in office management, with a strong focus on accounting, financial operations, and workflow efficiency.

We’re looking for someone who is proactive, resourceful, and thrives in a dynamic, collaborative environment. This is a fantastic opportunity to be part of a creative and innovative team, contributing to diverse architectural projects.

Advantages

1. Amazing work-life balance - This position is 30 hours per week (6 hours per day, Mon-Fri 8:30am-3:00pm)
2. Competitive Salary - $50K to $60K based on experience
3. Extensive training for key tasks and software over 3 months
4. Health and Dental Benefits

Responsibilities

• Accounting – Oversee accounts receivable/payable, payroll, and financial reporting, including invoicing, banking, and management reporting.
• Finance – Manage strategic planning, AGMs, reporting, tax filings, insurance renewals, and staff benefits.
• Operations – Support project management, proposals, and contract administration.
• Human Resources – Handle onboarding, staff reviews, legal compliance, health & safety, and event coordination.
• Office Administration – Maintain business procedures, coordinate meetings, manage office supplies, and oversee general upkeep.
• Sales & Marketing – Oversee CRM systems, support business development, and coordinate marketing efforts.
• Information Technology – Provide support for office management software and IT-related functions.

Qualifications

• Minimum 3 years of experience managing a business or professional office with 5 or more employees
• Experience running office meetings
• Basic familiarity with project management and client relationship management
• Fluent in English with excellent interpersonal skills, both written and verbal
• Advanced Excel and Word skills
• Ability to work in a small team and multi-task on various projects
• Driver's License with ability to travel to various supplier locations occasionally
• Must be able to work at the office; this is not a remote or hybrid position
• Candidates must be authorized to work in Canada

How to Apply

1. Respond directly to this job posting by registering and applying at www.randstad.ca
2. Send a direct email with the subject "Office Administrator" to [e-mail] and [e-mail]

Our services are free of charge. Registering with Randstad provides access to our industry knowledge and extensive client network across many industries.

Commitment to Diversity and Accessibility

Randstad Canada is dedicated to fostering a diverse and inclusive workforce. We strive to increase equity, diversity, and inclusion through our policies and practices, ensuring full participation for all employees, including underrepresented groups. We support accessibility and accommodation needs throughout the employment process. Please email [e-mail] for any accommodation requests during the interview process.