office administrator

Government of Canada - Central; Kleinburg; On-site; CAD 45,000 - 60,000; Full time

Job summary

The Government of Canada is seeking an Administrative Officer to manage and improve office procedures. The successful candidate will oversee administrative tasks, delegate responsibilities, and ensure compliance with policies. This role requires strong communication skills and proficiency in MS Office, along with the ability to work in a fast-paced environment.

Qualifications

• 1 to 2 years of experience in an administrative role.
• Strong computer skills with proficiency in MS Office Suite.
• Excellent communication and interpersonal skills.

Responsibilities

• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed.

Skills

Attention to detail

Time management

Team player

Excellent oral communication

Excellent written communication

Efficient interpersonal skills

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Plan and control budget and expenditures

Experience and specialization Computer and technology knowledge

• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Additional information Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Time management
• Team player