Administrative Assistant

Phasor Engineering Inc; Mississauga; On-site; CAD 40,000 - 55,000; Full time

Benefits offered by this job

Dental care

Disability insurance

Employee assistance program

Extended health care

Life insurance

On-site parking

Paid time off

RRSP match

Vision care

Wellness program

Job summary

A leading engineering firm in Mississauga is seeking a motivated Administrative Assistant. In this new role, you will manage daily office duties, support project tasks, and help with employee queries. The ideal candidate has 2 years of office experience, is proficient in MS Office, and possesses excellent communication skills. This position offers competitive compensation and opportunities for growth.

Qualifications

• 2 years office experience in a project support or administration role.
• Flexible and adaptable to changing needs.
• Comfortable working both individually and as part of a team.
• Flexible and adaptable; able to take initiative and own tasks.
• Able to work both independently and in a team.
• Attention to detail and ability to prioritize tasks.

Responsibilities

• Answer and direct phone calls.
• Assist with employee queries.
• Support project cost tracking and invoicing.
• Maintain office facilities and common areas.
• Support project cost tracking and invoicing activities.
• Assist with project setup and SAP/JDE data entry as needed.
• Document control and records scanning, filing, and general admin tasks.

Skills

Proficient in MS Office

Excellent verbal communication

Excellent written communication

Attention to detail

Ability to prioritize tasks

Tools

JDE

SAP

Job description

Phasor Engineering Inc is a subsidiary of Quanta Services, Inc which is the leading specialty contractor with the largest and highly trained skilled workforce in North America - specializing in engineering, design, panel fabrication, and testing/commissioning of high voltage electrical facilities. Our focus is to incorporate the latest technological advances to provide the most cost-effective and efficient solutions to power system engineering. This focus allows us to be involved in a diverse range of projects from conceptual engineering through to commissioning and startup.

We are currently seeking a highly motivated Administrative Assistant to join our Mississauga, Ontario location to help with office and project tasks. This is a new role within a growing office, giving the successful candidate the opportunity to make the position their own.

Responsibilities

• Daily office duties including:
• Answering and directing phone calls
• Receiving visitors
• Assisting with employee queries
• Ordering and vendor invoice verification of Office supplies and inventory
• Travel bookings
• PPE and swags inventory
• Arranging meetings and room reservations
• Assist organizing client and team events
• Maintain office facilities and common areas
• Records scanning, filing and all other administrative tasks
• Assist Calgary Office (HQ) administration team as required
• Coordinate Incoming and Outgoing Mail & Shipments
• Assist with vendor callback process
• Project support duties
• Assist with project set up
• Support project cost tracking
• Support invoicing
• Permit applications and tracking
• SAP Entry
• Document control

Qualifications

• 2 years office experience in a project support, administration or receptionist role
• Proficient in MS Office, Word, Excel and Outlook
• Excellent verbal and written communication Skills
• Flexible and adaptable
• Able to take initiative and ownership of tasks er>
• Comfortable working individually and in a team
• Attention to detail
• Ability to prioritize tasks effectively
• Experience using JDE and/or SAP is an asset

Phasor Engineering Inc. offers a competitive compensation and benefits package and excellent opportunities for growth and advancement. We are an Equal Opportunity Employer committed to a diverse workforce. While we appreciate all applications we receive and the applicant's interest in our company, only those who are selected for an interview will be contacted.

Benefits

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program