Office Administrator

MODERN AIR FILTERS CORPORATION; Brampton; On-site; CAD 42,000 - 52,000; Full time

Benefits offered by this job

Competitive compensation

Growth opportunities

Supportive team environment

Job summary

Modern Air Filtration Corporation is a proudly Canadian manufacturer of premium air filtration products. We are looking for a detail-oriented order desk professional to process customer orders, prepare quotes, and coordinate with production, shipping, and purchasing teams in Brampton, ON.

The role requires strong numerical sense, precise data handling, and excellent communication with customers. Accounting or bookkeeping experience is a plus, and proficiency with Microsoft Office and ERP systems

Qualifications

• Excellent attention to detail and accuracy in data entry.
• Strong organizational and time management abilities.
• Clear verbal and written communication with customers.
• Proficiency in Excel and Microsoft Office suite is expected.
• Experience with ERP or accounting software is advantageous.

Responsibilities

• Process customer orders accurately and efficiently.
• Prepare quotations and sales orders.
• Review pricing, purchase orders, and invoices for accuracy.
• Communicate with customers via phone and email.
• Coordinate with production, shipping, and purchasing departments.
• Track order status and provide timely updates to customers.
• Resolve customer inquiries professionally and efficiently.
• Maintain accurate customer records and documentation.
• Assist with invoicing and order reconciliation.
• Support general administrative and office duties.

Skills

Attention to detail

Organizational skills

Communication skills

Microsoft Excel

ERP software

Tools

Microsoft Office

ERP software

Job description

Location: Brampton, ON.

Company: Modern Air Filtration Corporation.

About Us:

Modern Air Filtration Corporation is a proudly Canadian manufacturer of premium air filtration products serving commercial, industrial, healthcare, and government customers across North America. We are committed to quality, exceptional customer service, and continuous improvement.

Position Overview:

This role is ideal for someone who enjoys working with customers, thrives in a fast-paced environment, and has excellent attention to detail. You will play a key role in processing customer orders accurately, coordinating with internal departments, and ensuring our customers receive outstanding service.

A strong understanding of numbers, pricing, and order accuracy is essential. An accounting or bookkeeping background is considered a significant asset.

Responsibilities:

• Process customer orders accurately and efficiently.
• Prepare quotations and sales orders.
• Review pricing, purchase orders, and invoices for accuracy.
• Communicate with customers via phone and email.
• Coordinate with production, shipping, and purchasing departments.
• Track order status and provide timely updates to customers.
• Resolve customer inquiries professionally and efficiently.
• Maintain accurate customer records and documentation.
• Assist with invoicing and order reconciliation.
• Support general administrative and office duties.

Qualifications:

• Excellent attention to detail.
• Strong organizational and time management skills.
• Outstanding verbal and written communication skills.
• Comfortable working with numbers and performing calculations.
• Accounting, bookkeeping, or finance experience is an asset.
• Previous customer service or order desk experience preferred.
• Proficient with Microsoft Office (Excel, Outlook, Word).
• Experience with ERP or accounting software is an asset.
• Ability to multitask and prioritize in a fast-paced environment.
• Positive attitude and strong work ethic.

We're Looking For Someone Who:

• Notices the small details others miss.
• Double-checks their work before submitting it.
• Enjoys solving problems and helping customers.
• Takes ownership and follows through.
• Works well independently and as part of a team.
• Is dependable, honest, and professional.

What We Offer:

• Competitive compensation.
• Full-time, permanent position.
• Monday to Friday schedule.
• Supportive team environment.
• Opportunities for growth and advancement.
• Stable employment with a growing Canadian manufacturer.