Office Administrative Assistant

ServiceMaster Canada; Victoria; On-site; CAD 32,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Opportunity for advancement

Training & development

Vision insurance

Wellness resources

Company parties

Job summary

ServiceMaster Restore of Victoria is seeking an organized Office Administrative Assistant to support the day-to-day operations of a property restoration and construction company in Victoria, BC. You will work closely with management and project teams to keep the office, projects, and internal processes organized and running smoothly.

Responsibilities include file management, data entry, supplier and customer communications, onboarding, budgeting support, and coordinating events and sponsorships.

Qualifications

• Highly organized and able to multitask in a busy office.
• Reliable, professional, and capable of working independently.
• Comfortable using computers and MS Office Suite; quick to learn new software.
• Clear communicator by phone and email.

Responsibilities

• Office administration and organization.
• File management and data entry.
• Communicating with customers, trades, suppliers, and insurance representatives.
• Maintaining supplier, subcontractor, and compliance records.
• Assisting with budgets, purchasing, and supply management.
• Supporting onboarding and administrative processes.
• Coordinating company events and internal functions.
• General phone, email, and reception support.

Skills

Organized

Reliable

Strong communicator

MS Office Suite

QuickBooks

Tools

QuickBooks

Job description

Benefits:

• Health insurance
• Opportunity for advancement
• Training & development
• Vision insurance
• Wellness resources
• Company parties

We’re Hiring – Office Administrative Assistant

ServiceMaster Restore of Victoria is looking for an organized, dependable, and detail-oriented Office Administrative Assistant to join our team in Victoria, BC.

This is a dynamic role supporting the day-to-day operations of our property restoration and construction company. You’ll work closely with our management and project teams to help keep our office, projects, and internal processes organized and running smoothly.

Key Responsibilities:

• Office administration and organization
• File management and data entry
• Communicating with customers, trades, suppliers, and insurance representatives
• Maintaining supplier, subcontractor, and compliance records
• Assisting with office budgets, purchasing, and supply management
• Supporting employee onboarding and administrative processes
• Coordinating company events, sponsorships, and internal functions
• General phone, email, and reception support

We’re Looking for Someone Who Is:

• Highly organized and able to manage multiple priorities
• Reliable, professional, and comfortable working independently
• Confident using computers, spreadsheets, and MS Office Suite
• A strong communicator by phone and email
• Comfortable learning new software and systems
• Able to adapt when unexpected or urgent tasks arise

Previous construction or restoration experience is not required but welcomed.

Experience with QuickBooks is an asset.

$23-$28 per hour, depending on experience.

ServiceMaster Restore of Victoria