Office | Accounting Administrator

sealandbuildinggroup; Lower Sackville; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Health and benefits package

Professional development education and

Tech-enabled working environment

Job summary

SeaLand Building Group in Nova Scotia is seeking an Office & Accounting Administrator to support daily administrative and accounting activities within a fast-paced construction environment. This role ensures financial records are accurate and office operations run smoothly.

The successful candidate will have strong data-entry skills, excellent attention to detail, and the ability to manage multiple priorities while communicating professionally with employees, customers, vendors, and visitors.

Qualifications

• Post-secondary education in accounting or related field preferred.
• Minimum 4 years of experience in a similar position.
• Experience with Microsoft Office and accounting software.
• Understanding of basic accounting principles (AP/AR, reconciliations, GL coding).

Responsibilities

• Process accounts payable invoices with approvals and coding.
• Assist with accounts receivable administration.
• Reconcile vendor statements and investigate discrepancies.
• Prepare deposits and record incoming payments.
• Coordinate daily administrative activities of the office.
• Answer calls, emails, and general inquiries; welcome visitors.
• Manage office supplies, equipment maintenance, and travel arrangements.

Skills

Embrace technology

Data entry

Organizational skills

Written communication

Attention to detail

Prioritization

Professional demeanor

Independent work

Problem solving

Confidentiality

Dependable & adaptable

Education

Post-secondary education in accounting or related field

Tools

Microsoft Office

Accounting software

Job description

Office & Accounting Administrator

The Office & Accounting Administrator is responsible for supporting the day-to-day administrative and accounting activities of the company. This position plays an important role in maintaining accurate financial records, coordinating office operations, and providing administrative support to employees, managers, customers, and vendors.

The successful candidate will be organized, dependable, and comfortable managing multiple priorities in a fast-paced construction environment. This role requires strong attention to detail, and sound judgment. This is an office-based position.

YOU:

• Embrace technology
• Enjoy data-entry more than most people.
• Are thoughtful and express yourself clearly
• Strong organizational and time-management skills.
• Strong written and verbal communication skills.
• Excellent attention to detail and commitment to accuracy.
• Ability to prioritize tasks and manage competing deadlines.
• Professional and courteous approach when dealing with employees, customers, vendors, and visitors.
• Ability to work independently while contributing positively to a team environment.
• Strong problem-solving skills and willingness to take initiative.
• Ability to maintain confidentiality and exercise sound judgment.
• Dependable, adaptable, and committed to following tasks through to completion.

WHAT WE OFFER

• Competitive compensation based on qualifications and experience.
• Comprehensive health and benefits package.
• Professional Development Education and Training
• Leading edge technology and well-appointed working environment

QUALIFICATIONS | EXPERIENCE

• Post-secondary education in accounting, business administration, office administration, or a related field is preferred.
• Minimum of 4 years of experience in a similar position.
• Experience with Microsoft Office suite and accounting software
• Understanding of basic accounting principles, including accounts payable, accounts receivable, reconciliations, and general ledger coding.
  

RESPONSIBILITIES

Accounting Administrator

• Process accounts payable invoices, ensuring appropriate approvals, coding, and supporting documentation are obtained. Address any discrepancies.
• Assist with accounts receivable administration.
• Reconcile vendor statements and investigate discrepancies.
• Prepare deposits and record incoming payments.

Office Administrator

• Coordinate the daily administrative activities of the office and help ensure efficient office operations.
• Responsible for general office upkeep and organization
• Answer direct telephone calls, emails, and general inquiries.
• Welcome visitors, customers, vendors, and employees in a professional manner.
• Order office supplies and coordinate office equipment, maintenance, and service requirements.
• Schedule meetings, coordinate calendars, and assist with travel arrangements when required.
• Provide administrative assistance to project teams, management, and other departments as required.
• Communicate with employees, customers, subcontractors, suppliers, and other external contacts.
• Assist with special projects and perform other related duties as assigned.
• Manage all crew and office team hotel bookings, make changes and reconcile invoices.