Office & Operations Coordinator

About Staffing Ltd.; Calgary; On-site; CAD 50,000 - 55,000; Full time

Job summary

An established industry player is seeking an Office/Operations Coordinator to join their dynamic landscaping team in Calgary. This role demands a proactive individual who excels in multitasking and thrives in a collaborative environment. You will be responsible for maintaining accurate employee records, managing customer inquiries, and coordinating office operations. With a focus on detail and effective communication, you will play a key role in supporting the team’s success. If you are looking for a challenging and rewarding opportunity in a fast-paced industry, this position is perfect for you.

Benefits

Full benefits package after probation

Professional development opportunities

Qualifications

• 2+ years of administrative experience in service-based organizations preferred.
• Strong communication skills and attention to detail are crucial.

Responsibilities

• Maintain employee files, manage incident reports, and handle customer inquiries.
• Perform clerical tasks and facilitate communication between teams.

Skills

Prioritization

Time Management

Communication Skills

Attention to Detail

Adaptability

Education

2+ years of Administrative experience

Tools

Slack

Job description

Connecting you to Administration jobs in Calgary, Alberta!

About Staffing is an Alberta-based recruitment company that connects jobseekers to employers across Canada. Established in 1996, About Staffing is a BBB Accredited Business and a proud member of the Calgary Chamber of Commerce.

We have partnered with a local landscaping company to support them in the recruitment process to find their next hire: Office/Operations Coordinator.

Job ID: 42668

Job Type: Direct Hire

Category: Administration

Location: Calgary, Alberta

Our local client is looking to hire an Office & Operations Coordinator for their well-established landscaping business, based in SE Calgary.

The ideal candidate will demonstrate strong critical thinking skills and thrive in a collaborative environment that values open communication and being part of a team that is driven, quick thinking, and effective trouble shooters.

Operating in a fast-paced and dynamic industry, this individual must excel in multitasking, adaptability, and remaining organized with unwavering attention to detail.

Duties and Responsibilities:

The key job functions are:

• Maintain accurate employee files and documentation.
• Complete daily crew sheets, work orders, and financial reports.
• Manage incident reports and ensure proper filing.
• Handle customer inquiries, providing timely, professional responses and coordinating with property managers.
• Perform clerical tasks (answering calls, filing, emails, document preparation).
• Update and maintain online files, contracts, customer database, binders, and site maps.
• Monitor and order office supplies.
• Schedule appointments and enter customer information.
• Schedule and document site inspections.
• Manage snow day onboarding, staff availability, and snow logistics.
• Oversee de-icer bins and signage.
• Maintain corporate vehicle records (keys, insurance, registration, maintenance).
• Facilitate communication between field teams, office staff, and corporate teams via Slack and other tools.
• Track employee hours, retainers, and labour costs for payroll and billing.
• Process invoices for services.
• Assist with budget tracking, financial reporting, and expense management.

Experience:

• 2+ years of Administrative experience required.
• Previous experience in service-based organizations considered a strong asset.

Skills:

• Excellent prioritization and time management
• Strong communication (written and verbal)
• Ability to work well in fast-paced environments
• Independent and can work with minimal supervision
• Attention to detail and accuracy

Base Salary: $50,000 – 55,000

• Salary based on experience
• Full benefits package included (following probationary period)

Work Hours:

• 40 hours per week
• Monday – Friday

Remote Work:

• This position is not remote and required to be on-site.

Additional Notes:

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.

Equity. Diversity. Inclusion. At About Staffing, EDI has always been a business priority and is continually upheld in our business practices. The About Staffing team would like to thank everyone who applies and will contact those potential candidates who are suitable for the position based on the employer’s needs.

About Staffing recruiters are Alberta’s experts in connecting candidates with administration jobs. We focus on temporary, direct hire (permanent), and temporary-to-direct hire placements in the corporate, industrial, management, and technical fields.

About Staffing’s recruitment specialists believe in a human-to-human approach in hiring. We read your resume, conduct person-to-person interviews, and make our matches to administration jobs.

Frequently Asked Questions

What happens after I apply?

Our Recruitment Team will be notified once you have submitted your resume. They will review your resume against our current job postings. If you meet the employer’s requirements, a recruiter may be in touch to begin the recruitment process.

Please note we are only contacting applicants who meet the employer’s needs of the positions we are actively working on. We are constantly posting administration jobs, so check back with us regularly.

For more FAQs, feel free to stop by our job seeker page.

Please reference Job ID: 42668 in your application.

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