OB/Gyn Clinic Admin Specialist (Hybrid)

McMaster University; Hamilton; Hybrid; CAD 55,000 - 70,000; Full time

Job summary

McMaster University Medical Centre is seeking a Medical Secretary II to support two physicians in the Department of Obstetrics and Gynecology. The role covers clinic administration, OHIP billings, scheduling, medical transcription, and filing in a busy clinical setting with ongoing research activity.

The successful candidate will have a 2-year diploma in Medical Office Administration and at least 3 years of relevant experience, with strong organization, multitasking, and communication skills.

Qualifications

• 2 year Community College diploma in Medical Office Administration or related field.
• 3 years of relevant experience.
• Strong knowledge of Medical Terminology.

Responsibilities

• Prepare, coordinate, and monitor physician on-call schedules, procedure schedules, clinics, and medical staff rounds.
• Write a variety of documents including correspondence, reports and meeting minutes.
• Schedule patient medical appointments and procedures.
• Coordinate calendars, arrange meetings and book rooms
• Resolve scheduling and calendar issues, complaints, and conflicts.
• Use a dictaphone to transcribe a variety of documents and reports including minutes, patient files, medical reports, and manuscripts.
• Process and reconcile clinical and third party service billings.
• Greet visitors, answer or redirect inquiries in person, by telephone, and via email.
• Attend meetings and take minutes as required.
• Maintain confidential files and records; handle sensitive material.

Skills

Interpersonal skills

Multitasking

Organizational skills

Customer service

Education

Diploma in Medical Office Administration

Tools

MOSAIC

MedSIS

EPIC

Office 365

Job description

McMaster University Medical Centre is seeking a Medical Secretary II to support two physicians in the Department of Obstetrics and Gynecology. The role covers clinic administration, OHIP billings, scheduling, medical transcription, and filing in a busy clinical setting with ongoing research activity.

The successful candidate will have a 2-year diploma in Medical Office Administration and at least 3 years of relevant experience, with strong organization, multitasking, and communication skills.