Admin Support 9 - OBGYN

St. Joe's; Hamilton; On-site; CAD 40,000 - 44,000; Part time

Job summary

St. Joe's Charlton Campus in Hamilton is seeking an Admin Support for the Obstetrics and Gyneacology Collaborative Clinic.

This part-time role supports daily clinic operations by handling medical transcription, booking, patient registration and other clerical duties. The ideal candidate has a 2-year Medical Office Administration diploma, medical terminology certification, proficiency in MS Word/Excel, and experience with hospital patient registration systems (Epic preferred).

Qualifications

• Two year post-secondary diploma in Medical Office Administration from an accredited institution.
• Medical terminology certificate.
• Experience with hospital patient registration and booking software; Epic experience preferred.
• MS Word and Excel proficiency.
• Ability to plan, prioritize, and complete tasks with minimal supervision.
• Demonstrated confidential communication and customer service skills.
• Resume required with application.

Responsibilities

• Maintains confidentiality and release of information per hospital policy.
• Registers patients for outpatient procedures and enters data accurately.
• Schedules outpatient appointments and coordinates tests/procedures.
• Performs reception duties and triages incoming calls.
• Maintains filing, charting, and appointment sheets.
• Prepares weekly unit statistics and monthly census reports.
• Ensures supplies are stocked and re-ordered in a timely manner.
• Keeps station and work area organized and presentable.
• Assists with other unit activities as delegated by the Nurse Manager.

Skills

Customer service

Teamwork

Prioritization

Confidential communication

Conflict resolution

Typing speed

Education

Medical Office Administration diploma

Tools

MS Word

MS Excel

Epic

Job description

## Admin Support 9 - OBGYNApply: Charlton Campus (Hamilton Downtown): Part time: Posted Yesterday: End Date: September 23, 2026 (6 days left to apply): JR02052**Position Details****Job Number:**JR02052**Department:**Obstetrics and Gyneacology Collaborative Clinic**This position may be scheduled at any of the following sites:**Charlton Campus (Hamilton Downtown)**Job Type:**Regular, Part time**Contract Duration: (If applicable)**0 months**Number of Positions:**1**Union:**CUPE Local 786**Hourly Rate (Min / Max):**$29.52 - $32.08**Schedule****Work Days:**Monday to Friday**Time of Day:**Days**Shift:**Hours - 7.5 **Shift Start: (If applicable)**AM 08:30 **Reason for Posting:**Posting is for a role with an existing vacancy**Application Dates****Opening Date:**2026-09-15**Closing Date:**2026-09-22**Job Description****Position Summary:** Fontbonne Obstetrics & Gynecology is a high volume fast-paced clinic providing care for women across the spectrum of obstetrics and gynecology. Working closely with physicians nurses clerical staff learners patients and families this position provides administrative support within the clinic including medical transcription surgical booking patient registration filing and other clerical duties as assigned to support daily clinic operations. **Qualifications:** •Two year post-secondary diploma in Medical Office Administration from an accredited institution is required. •Medical terminology certificate •Demonstrated commitment to the values of Service Responsible Stewardship Community Responsiveness and Respect. •Intermediate skill level is required for MS Word and Excel. •Intermediate skill level is required for spelling medical spelling and medical terminology. •Clerical testing may be required as part of the selection process. •Current work experience in a hospital setting with patient registration and booking software. Epic experience preferred. •Demonstrated technical aptitude in troubleshooting and support. •Intermediate skill level is required for typing speed. •Must have demonstrated an ability to accept responsibility plan prioritize and complete tasks with minimal supervision. •Must be able to perform effectively both independently and as a team member and excellent conflict resolution skills. •Able to function calmly and efficiently in a friendly manner completing multiple tasks and providing customer service. •Must be effective tactful and be able to have confidential communication in person and on the telephone is essential. •Demonstrated good work performance and attendance record. •A current resume must accompany the application. **Responsibilities:** •Maintains confidentiality and release of information in accordance with hospital policy at all times. •Obligation to review and commit to applicable departmental and hospital policies and procedures at all times. •Registers patients for Outpatient procedures ensuring that all pertinent patient data and procedure information is entered into the patient information system accurately and efficiently. Prepares daily patient logs. •Schedules Outpatient appointments from various sources i.e. OR which are collected several times a day confirming appointment details with patient or physician's office booking or ordering any required or follow-up tests/procedures accordingly. •Performs reception duties and triages incoming calls answering immediate concerns and referring other calls as required. •Ensures all filing charting and appointment sheets are up to date for clinic activities. •Provides clerical support and sorts/distribute mail faxes and e-mails. •Completes weekly unit statistics monthly census reports and staffing logs. •Ensures all supplies required by the unit are adequately stocked and re-ordered in a timely manner. •Ensures station and work area is maintained in an organized and presentable way at all times. •Obligation to review and commit to applicable departmental and hospital policies and procedures. •Assists with other unit activities as delegated by the Nurse Manager.