Nursing Staff Scheduler

St Luke Health Services; St. Mary's District Municipality; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established healthcare provider is seeking a dedicated individual to coordinate staff scheduling and support administrative needs. This role involves ensuring appropriate staffing levels, maintaining accurate records, and using tools like Microsoft Outlook and Excel to facilitate communication and organization. If you have strong communication skills and a knack for organization, this position offers a great opportunity to contribute to the care of residents while working in a supportive environment.

Qualifications

• High school diploma required; Associate Degree in Business preferred.
• Excellent computer and communication skills are essential.
• Ability to prepare staffing schedules and maintain accurate records.

Responsibilities

• Coordinate staff scheduling for shifts and replacements.
• Maintain weekly staffing sheets and ensure payroll accuracy.
• Compile statistical information using Excel spreadsheets.

Skills

Computer Skills

Verbal Communication

Written Communication

Organizational Skills

Education

High School Diploma

Associate Degree in Business

Administrative Assistant Certification

Tools

Microsoft Outlook

Excel

Timekeeping System

Job description

Pay Range: $18.00 - $22.00 Hourly

Full Time: 35-40 hours week/Day shift

GENERAL SCOPE:To maintain the integrity of the established staffing model and to coordinate the scheduling of the staff to meet the care needs of the residents. Additionally, assist with day-to-day clerical duties to support the administrative needs and regulatory requirements for St. Luke Health Servicesas directed.

EDUCATION / QUALIFICATIONS:High school diploma required. Associate Degree in Business. Administrative Assistant or equivalent with medical focus preferred. Excellent computer, phone and verbal communication skills to communicate effectively with nursing personnel, other departments in the facility and colleagues. Must be able to understand and carry out written and oral instructions. Must be able to prepare staffing schedules and other records in a systematic manner that meets staffing and organizational requirements. Must possess the ability to examine and verify staffing schedules and reports.

ESSENTIAL FUNCTIONS:

• Ensures that appropriate skill level of staff is assigned to each unit.
• Coordinates scheduling of staff on days, evenings, nights and weekends.
• Receives call-ins of nursing staff and coordinates replacements as necessary.
• Attends orientation and instructs new nursing employees regarding scheduling policies and procedures.
• Coordinates nurse team lead schedule.
• Maintains weekly staffing sheets for office use.
• Checks weekly staffing sheets to ensure accuracy of information for payroll.
• Inputs nursing payroll information into timekeeping system.
• Generates attendance/tardiness counseling and sends to supervisors.
• Checks Position Control/Vacancies with Human Resources.
• Coordinates coverage for resident appointments/outings with nursing.
• Report information to various regulatory agencies on a scheduled basis through web-based portals.
• Compile Excel spreadsheets with statistical information.
• Schedule and coordinate meetings using Microsoft Outlook.
• Work with Director of Nursing and Assistant Director of Nursing to prepare regulatory information as required.
• All other job duties as assigned.

This description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of position scope.

St. Luke Health Services is committed to equal employment opportunity.