Negotiable Area Executive Assistant (N-B) PCN 1156497

Horizon Health Network; Saint John; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Remote work policy

Job summary

Horizon Health Network in New Brunswick is seeking an Executive Assistant to support the Primary Health Care Program at the senior leadership level. The role emphasizes confidential handling of information, coordinating meetings, travel, and reporting.

A minimum of five years in a senior administrative role and proficiency in Microsoft Office are required. The position offers a competitive salary with benefits, a remote work policy, and a commitment to diversity and inclusion as part of

Qualifications

• Minimum five years in a senior administrative role.
• High school graduation with business admin coursework or certificate.
• Advanced proficiency in Microsoft Office applications.

Responsibilities

• Provide executive support: prepare materials, set up meetings, take minutes, and follow up on action items.
• Manage committee action plans and maintain timelines and filing systems.
• Schedule appointments with internal/external stakeholders and organize travel.
• Draft responses and assist in reports/presentations, including budgets.
• Handle confidential information and respond to inquiries with discretion.

Skills

Senior admin experience

Microsoft Office

Administrative coordination

Time management

Education

High school diploma

Business administration certificate or college/university coursework

Tools

Microsoft Office

Job description

This is the life-changing opportunity you've been looking for.

Horizon Health Network in beautiful New Brunswick is looking for an Executive Assistant to join our team!

Horizon Health Network (Horizon) is seeking a strong, accomplished, dedicated individual to join our team as an Executive Assistant to support the Primary Health Care Program. The ideal candidate will have progressive administrative experience with providing support at the senior leadership level.

Why you should work here

Working for Horizon gives you a career that provides an east coast lifestyle and the chance to make a big difference in the lives of New Brunswickers.

This position comes with competitive salary, paid time off, sick benefits, employer paid contributions into our government pension plan and a remote work policy.

Horizon is committed to enhancing our diverse and inclusive environment for our employees and patients. We believe in a healthcare system that equally supports all people regardless of race, ethnicity, national origin, social background, religion, gender identity or expression, age, disability, or sexual orientation. An environment based on a commitment to diversity and inclusion supports our goal of safe and quality patient care.

Who you are

You have a worked in a senior administrative position for a minimum of five years. You have a high school/secondary graduation level and completed courses in business administration at college (certificate) or university level. You have an advanced proficiency level in Microsoft Office applications.

What you will do

Provide executive support:

• Prepare and distribute meeting materials, set up venue, document minutes, and follow-up on action items from HR Leadership team and other team meetings.
• Ensure follow-up to committee action plans and develop process to ensure appropriate timelines are maintained.
• Prioritize and organize appointments with external and internal stakeholders, business community, foundations, auxiliaries, and staff.
• Maintain an effective filing system.

Handle correspondence:

• Draft response to correspondence as required.
• Assist in the preparation and/or development of reports and presentations such as project report; month-end and annual reports, budget variance reports.
• Proof-read and edit reports.
• Coordinate and track all correspondence.
• Manage restricted and confidential documents and data.

Respond to inquiries using initiative and judgement:

• Respond to incoming calls, identifying urgent matters and important inquiries and redirecting them for appropriate action.
• Provide appropriate advice and/or screening/referral to callers.
• Gather, process, and distribute highly confidential information.

Manage logistics:

• Complete travel arrangements including booking of travel and accommodations, assuring coordination of appointments and schedules within the travel plan.
• Complete expense submissions.

Act as an information resource by:

• Dealing with confidential issues in an efficient and professional manner.
• Applying knowledge of corporate organization/policies.
• Ensuring dissemination and coordination of information, both internally and externally.
• Developing and maintaining effective working relationships

Horizon Competency

Core competencies for non-bargaining positions are based on the LEADS in a Caring Environment leadership capabilities framework: Lead Self, Engage Others, Achieve Results, Develop Coalitions, and System Transformation.

In addition to LEADS, all positions need to demonstrate compassion, patience, and professionalism in all interactions, consistently upholding a respectful and supportive environment for patients, clients, families, and colleagues. Proactively addresses concerns and responds to emerging needs with empathy and diligence, contributing to high-quality, patient/client centered care.

Diversity Statement

Horizon is committed to enhancing our diverse and inclusive environment for our employees and patients. We believe in a healthcare system that equally supports all people regardless of race, ethnicity, national origin, social background, religion, gender identity or expression, age, disability, or sexual orientation. An environment based on a commitment to diversity and inclusion supports our goal of safe and quality patient care.