Negotiable Area Executive Assistant (N-B) PCN 1156497

Horizon Health Network; Fredericton; On-site; CAD 52,000 - 62,000; Full time

Benefits offered by this job

Remote work policy

Job summary

Horizon Health Network in New Brunswick is looking for an Executive Assistant to support the Primary Health Care Program. The ideal candidate will have progressive administrative experience with providing support at the senior leadership level.

The position offers a competitive salary in the 52,286–61,594 CAD range, paid time off and benefits, and a remote work policy. It requires at least five years in a senior administrative role, a high school diploma, and advanced Microsoft Office skills.

Qualifications

• Minimum five years in a senior administrative position.
• High school diploma with college/university business admin courses.
• Advanced proficiency in Microsoft Office applications.

Responsibilities

• Prepare and distribute meeting materials, set up venue, document minutes, and follow up on action items from HR Leadership and other team meetings.
• Prioritize and organize appointments with external and internal stakeholders, business community, foundations, auxiliaries, and staff.
• Maintain an effective filing system and draft responses to correspondence.
• Coordinate travel arrangements and expense submissions.
• Handle confidential documents and disseminate information as needed.
• Respond to incoming calls, screen urgent inquiries and redirect for action.
• Provide appropriate advice and screening/referral to callers.
• Gather, process, and distribute highly confidential information.

Skills

Senior admin exp

MS Office

Communication skills

Education

High school diploma

Business administration courses

Job description

Negotiable Area Executive Assistant (N-B) PCN 1156497

Location: Fredericton area (Horizon), Location: Miramichi area (Horizon), Location: Moncton area (Horizon), Location: Saint John area (Horizon), Location: Upper River Valley area (Horizon), _Management and Business Professional - Negotiable Area, New Brunswick - Permanent Full Time

FTE: 1

Schedule: Day, subject to change due to operational requirements

Language Requirement: English Essential

Salary: 52,286 to 61,594 per year ((Pay Band 1) (Based on 37.5 hours per week))

This is the life-changing opportunity you’ve been looking for.

Horizon Health Network in beautiful New Brunswick is looking for an Executive Assistant to join our team!

Horizon Health Network (Horizon) is seeking a strong, accomplished, dedicated individual to join our team as an Executive Assistant to support the Primary Health Care Program. The ideal candidate will have progressive administrative experience with providing support at the senior leadership level.

Why you should work here

Working for Horizon gives you a career that provides an east coast lifestyle and the chance to make a big difference in the lives of New Brunswickers.

This position comes with competitive salary, paid time off, sick benefits, employer paid contributions into our government pension plan and a remote work policy.

Horizon is committed to enhancing our diverse and inclusive environment for our employees and patients. We believe in a healthcare system that equally supports all people regardless of race, ethnicity, national origin, social background, religion, gender identity or expression, age, disability, or sexual orientation. An environment based on a commitment to diversity and inclusion supports our goal of safe and quality patient care.

Who you are

You have a worked in a senior administrative position for a minimum of five years. You have a high school/secondary graduation level and completed courses in business administration at college (certificate) or university level. You have an advanced proficiency level in Microsoft Office applications.

What you will do

• Prepare and distribute meeting materials, set up venue, document minutes, and follow-up on action items from HR Leadership team and other team meetings.
• Ensure follow-up to committee action plans and develop process to ensure appropriate timelines are maintained.
• Prioritize and organize appointments with external and internal stakeholders, business community, foundations, auxiliaries, and staff.
• Maintain an effective filing system.
• Draft response to correspondence as required.
• Assist in the preparation and/or development of reports and presentations such as project report; month-end and annual reports, budget variance reports.
• Proof-read and edit reports.
• Coordinate and track all correspondence.
• Manage restricted and confidential documents and data.

Respond to inquiries using initiative and judgement:

• Respond to incoming calls, identifying urgent matters and important inquiries and redirecting them for appropriate action.
• Provide appropriate advice and/or screening/referral to callers.
• Gather, process, and distribute highly confidential information.
• Complete travel arrangements including booking of travel and accommodations, assuring coordination of appointments and schedules within the travel plan.
• Complete expense submissions.

Act as an information resource by:

• Dealing with confidential issues in an efficient and professional manner.
• Applying knowledge of corporate organization/policies.
• Ensuring dissemination and coordination of information, both internally and externally.
• Developing and maintaining effective working relationships

Horizon Competency

Core competencies for non-bargaining positions are based on the LEADS in a Caring Environment leadership capabilities framework: Lead Self, Engage Others, Achieve Results, Develop Coalitions, and System Transformation.

In addition to LEADS, all positions need to demonstrate compassion, patience, and professionalism in all interactions, consistently upholding a respectful and supportive environment for patients, clients, families, and colleagues. Proactively addresses concerns and responds to emerging needs with empathy and diligence, contributing to high-quality, patient/client centered care.

We thank all applicant who apply; however, only those selected for further consideration will be contacted. All interested applicants are encouraged to apply as an equivalent combination of education, training and experience may be considered.

Horizon’s recruitment screening process may include language proficiency testing, clerical testing and/or behavioral assessment. If you are selected for testing, you will be contacted via the email address provided on your application. The official results will be shared with the candidate, Human Resources and the requesting manager electronically and language results will be placed on the personnel file for Horizon’s hiring purposes.

Diversity Statement

Horizon is committed to enhancing our diverse and inclusive environment for our employees and patients. We believe in a healthcare system that equally supports all people regardless of race, ethnicity, national origin, social background, religion, gender identity or expression, age, disability, or sexual orientation. An environment based on a commitment to diversity and inclusion supports our goal of safe and quality patient care.