National Sales Leadership Coordinator (Hybrid)

Société Financière Manuvie; Southwestern Ontario; Hybrid; CAD 44,000 - 73,000; Full time

Job summary

Manulife Financial Corporation, a leading international financial services provider, is advertising an existing vacancy for a National Sales Leadership Coordinator in Waterloo, Ontario. The role supports AVP Sales Leaders and national leadership, coordinating calendars, travel, budgets and communications.

The successful candidate will have a college/associate degree, 2+ years of admin support experience, strong organizational skills and proficiency with MS Office, Outlook, Teams, Concur and

Qualifications

• College or associate's degree or equivalent.
• 2+ years of related administrative assistant experience, some project management experience preferred.
• Strong organizational skills (planning, coordination, priority setting, task management and follow-through).

Responsibilities

• Provide proactive, high-quality administrative support to multiple AVP Sales Leaders and help the broader national sales leadership team stay organized, aligned and focused on business priorities.
• Manage complex and frequently changing calendars across Canadian time zones; assess priorities, resolve conflicts and respond to meeting requests using sound judgment and an understanding of business needs.
• Coordinate domestic and international travel, including itineraries, accommodations, ground transportation and required travel documentation, in accordance with company policies.
• Prepare and submit expense reports; maintain accurate supporting documentation and follow up on billing questions, charge discrepancies and outstanding items.
• Review and manage AVP budgets monthly
• Draft, review and format correspondence, presentations, reports and other materials for leadership audiences, ensuring a professional tone, accuracy and consistency.
• Serve as a key liaison between Sales Leaders and internal partners, including sales teams, distribution partners, business leaders and corporate functions; route requests and follow through to completion.
• Maintain organized records, contact lists, distribution lists, team sharepoint sites, meeting files and confidential information in accordance with records management and privacy requirements.
• Track leadership commitments, decisions and action items; provide timely reminders and help ensure deliverables are completed as agreed.
• Support onboarding, offboarding and role transitions for members of the national sales organization, including access, equipment, orientation schedules and team communications.
• Assist with planning and delivery of recognition activities and employee engagement initiatives.
• Ordering and distribution of promotional items, and marketing materials
• Process invoices, purchasing requests and other administrative transactions, and coordinate with internal teams to resolve issues promptly.
• Partner with other Administrative Professionals to provide back-up coverage, share best practices and ensure continuity of support.
• Plan, organize and prioritize work independently while remaining agile as business needs and leadership requests change.

Skills

Administrative support

Organizational skills

MS Office

Outlook

Teams

Concur

Workday

AI tools

Bilingual English/French

Education

Associate degree

Tools

MS Office Suite

Outlook

Concur

Workday

Job description

Manulife Financial Corporation, a leading international financial services provider, is advertising an existing vacancy for a National Sales Leadership Coordinator in Waterloo, Ontario. The role supports AVP Sales Leaders and national leadership, coordinating calendars, travel, budgets and communications.

The successful candidate will have a college/associate degree, 2+ years of admin support experience, strong organizational skills and proficiency with MS Office, Outlook, Teams, Concur and