National Fleet & Disposal Co-ordinator

navcanada; Ottawa; On-site; CAD 90,000 - 120,000; Full time

Benefits offered by this job

Challenging, team-oriented work enviro

Competitive compensation and benefits

Defined benefit pension plan

Opportunities for growth and dev.

Flexible work arrangements

Diverse and inclusive workforce

Job summary

NAV CANADA seeks a National Fleet and Disposal Co-ordinator to oversee the national vehicle fleet, ensuring availability, maintenance, licensing and compliance with contractual requirements. The role manages day-to-day fleet activities and supports procurement, leasing and disposal decisions within approved authorities.

The candidate will build budgets, monitor costs, liaise with service providers and internal stakeholders, and drive continuous improvement in fleet performance while maintaining

Qualifications

• 3-5 years of related experience in fleet administration, lifecycle management and asset disposal.
• Experience administering a geographically dispersed fleet of 200 or more vehicles; telematics is an asset.
• Experience administering supplier contracts or service-level agreements.
• Experience supporting vehicle procurement or leasing processes.
• Experience in preparing budgets, forecasts or capital business cases.

Responsibilities

• Coordinate and oversee NAV CANADA's national fleet program for availability, maintenance, licensing and compliance.
• Manage fleet operations including fuel programs, telematics, licensing and vendor service delivery.
• Maintain fleet asset inventories and lifecycle data for reporting and decision-making.
• Analyze utilization, costs and service requirements to recommend optimization and right-sizing.
• Coordinate procurement, leasing and replacement of vehicles and equipment with stakeholders.
• Develop and manage operating and capital budgets, forecasts and business cases.
• Build relationships with fleet service providers and internal stakeholders; monitor contract performance.
• Administer fleet disposal activities and surplus asset management according to policies.

Skills

Fleet administration

Lifecycle management

Asset disposal

Supplier contracts

Telematics systems

Data reporting tools

Budgeting and forecasting

Vendor management

Vehicle procurement

Education

Secondary school education

Tools

Fleet management systems

Job description

Job Summary

The National Fleet and Disposal Co-ordinator provide and oversees NAV CANADA's national vehicle fleet to meet internal operational requirements in a cost-effective and efficient manner. The position manages day-to-day fleet activities, including fuel, repairs, maintenance, licensing and registration, and oversees the day-to-day operational performance of NAV CANADA's contracted fleet services provider against established contractual and service requirements.The position facilitates fleet acquisitions by gathering operational requirements and supporting the evaluation, procurement or leasing of vehicles and specialized fleet equipment within approved procurement processes and delegated authorities. The position also coordinates the disposition of fleet assets that have reached the end of their lifecycle or have been identified as surplus to operational requirements within approved disposal processes and delegated authorities.

Job Description

What NAV CANADA offers you:

• Challenging, team-oriented work environment
• Competitive compensation and benefits
• Defined benefit pension plan
• Opportunities for growth and development
• Flexible work arrangements
• Diverse and inclusive workforce

Key Accountabilities

• Coordinate and oversee NAV CANADA's national fleet program, ensuring vehicles and specialized equipment are available, properly maintained, compliant, and aligned with operational requirements.
• Manage fleet operations, including maintenance, repairs, fuel programs, telematics, licensing, registration, and vendor service delivery to ensure efficient and cost-effective fleet performance.
• Maintain accurate fleet asset inventories, records, and lifecycle data while supporting fleet reporting, performance monitoring, and decision-making.
• Analyze fleet utilization, vehicle condition, operating costs, and service requirements to recommend fleet optimization, renewal, replacement, redistribution, and right-sizing initiatives.
• Coordinate the procurement, leasing, and replacement of vehicles and specialized equipment, including requirements gathering, business case development, vendor engagement, and support for evaluation and selection processes.
• Develop, monitor, and manage fleet operating and capital budgets, forecasts, and business cases to support effective lifecycle management and cost control.
• Build and maintain effective relationships with fleet service providers, manufacturers, dealerships, and internal stakeholders, while supporting contract performance monitoring and supplier management activities.
• Administer fleet disposal activities, including asset retirement, surplus asset management, sales coordination, and revenue recovery in accordance with approved policies and procedures.
• Ensure fleet operations comply with applicable regulatory, safety, licensing, airport, and organizational requirements, including airside vehicle standards where applicable.
• Prepare reports, presentations, and recommendations on fleet performance, sustainability initiatives, emerging technologies, and continuous improvement opportunities to support operational and strategic objectives.

Job Requirements

Education

• Successful completion of secondary school education.

Experience

• 3-5 years of related experience in fleet administration, lifecycle management and asset disposal, or an equivalent combination of education, training and experience
• Experience administering a geographically dispersed fleet of 200 or more vehicles. Experience with telematics systems is an asset.
• Experience administering supplier contracts or service-level agreements.
• Experience supporting vehicle procurement or leasing processes.
• Experience in preparing budgets, forecasts or capital business cases.

Knowledge

• Knowledge of fleet management and vehicle lifecycle-management principles, practices, and processes.
• Knowledge of fleet asset acquisition, leasing and disposal practices.
• Knowledge of financial planning, budgeting, forecasting, and cost management principles.
• Knowledge of vehicle licensing, applicable regulatory, and compliance requirements
• Knowledge of fleet management technologies, including telematics systems and related data-reporting tools.

Abilities

• Ability to analyze fleet, finance, utilization and supplier-performance data.
• Ability to develop evidence-based findings and recommendations.
• Ability to exercise judgment and work independently within established policies, procedures and delegated authorities.
• Ability to coordinate activities and influence internal and external stakeholders without formal supervisory authority.
• Proficiency with fleet-management systems, telematics, reporting tools and standard