Fleet Admin

The Brick; Calgary; On-site; CAD 42,000 - 54,000; Full time

Job summary

The Fleet Admin role at Leon’s Furniture Limited (LFL Group) oversees the smooth operation of the company’s vehicle fleet across Canada. You will manage vehicle records, coordinate maintenance, and support regulatory compliance to optimize fleet utilization and minimize downtime.

This position collaborates with drivers, service providers, and management to ensure accurate data and timely communication, contributing to cost control and operational efficiency.

Qualifications

• High school diploma or equivalent is required.
• Post-secondary education in logistics or related field is preferred.
• Experience with fleet administration or logistics is expected.
• Proficiency with Excel for data management and reporting.

Responsibilities

• Maintain and update records for all fleet vehicles including registration and maintenance history.
• Coordinate routine and emergency maintenance with service providers.
• Monitor fleet usage and mileage to optimize allocation and reduce costs.
• Assist with compliance with federal and provincial transportation regulations.
• Prepare reports on fleet performance and incidents for management.
• Support onboarding/offboarding of drivers and training coordination.
• Manage procurement and disposal processes for fleet vehicles.

Skills

Organizational skills

Communication skills

Data analysis

Cost awareness

Attention to detail

Education

High school diploma or equivalent

Post-secondary education in logistics or related field

Tools

Microsoft Excel

Fleet management software

ERP systems

Job description

For over 115 years, Leon’s Furniture Limited (LFL Group) has been helping Canadians create homes they love. Founded in 1909 in Welland, Ontario, Leon’s has grown from a single furniture store into one of Canada’s largest and most respected retailers, serving customers in communities across every province.

Today, LFL Group is a proudly Canadian organization with a portfolio of trusted retail brands and businesses, includingLeon’s Furniture, The Brick, Appliance Canada, TransGlobal, Midnorthern Appliance, and The Brick Mattress Store, along with a network of distribution, transportation, and corporate operations that support millions of customers nationwide.

Our continued success is built on the dedication of our people. We are committed to creating an inclusive workplace where every associate is treated with respect, provided with equal opportunities to grow, and supported through competitive compensation, comprehensive benefits, and ongoing career development.

As one of Canada's leading retailers, we continue to invest in our people, our brands, and our future. While the retail landscape continues to evolve, LFL Group remains focused on innovation, exceptional customer experiences, and building long-term careers for talented individuals who share our passion for excellence.

Whether you're just starting your career or looking for your next opportunity, you'll find a place to grow, make an impact, and be part of a company with a proud Canadian legacy and an exciting future.

About the Role:

The Fleet Admin plays a critical role in ensuring the smooth and efficient operation of a company's vehicle fleet across Canada. This position is responsible for managing vehicle records, coordinating maintenance schedules, and supporting compliance with regulatory requirements. The Fleet Admin acts as a liaison between drivers, service providers, and management to optimize fleet utilization and minimize downtime. By maintaining accurate data and facilitating timely communication, this role contributes to cost control and operational efficiency. Ultimately, the Fleet Admin supports the overall logistics and transportation functions, enabling the company to meet its delivery and service commitments effectively.

Minimum Qualifications:

• High school diploma or equivalent.
• Proven experience in fleet administration, logistics, or a related field.
• Familiarity with Canadian vehicle registration and transportation regulations.
• Proficiency in Microsoft Office Suite, especially Excel for data management.
• Strong organizational and communication skills.

Preferred Qualifications:

• Post-secondary education in logistics, business administration, or a related discipline.
• Experience with fleet management software or enterprise resource planning (ERP) systems.
• Knowledge of vehicle maintenance and repair processes.
• Ability to analyze data to identify trends and recommend improvements.
• Bilingual proficiency in English and French.

Responsibilities:

• Maintain and update comprehensive records of all fleet vehicles, including registration, insurance, and maintenance history.
• Coordinate routine and emergency maintenance schedules with service providers to ensure vehicle safety and reliability.
• Monitor fleet usage and mileage to optimize vehicle allocation and reduce operational costs.
• Assist in ensuring compliance with federal and provincial transportation regulations and company policies.
• Prepare reports on fleet performance, expenses, and incidents for management review.
• Support the onboarding and offboarding process for drivers, including documentation and training coordination.
• Manage procurement and disposal processes for fleet vehicles in collaboration with relevant departments.

Skills:

The Fleet Admin utilizes organizational skills daily to maintain accurate and up-to-date vehicle records, ensuring compliance and operational readiness. Communication skills are essential for coordinating with drivers, service providers, and internal teams to schedule maintenance and resolve issues promptly. Proficiency in software tools like Excel and fleet management systems enables efficient data tracking and reporting, supporting informed decision-making. Analytical skills help in monitoring fleet performance metrics and identifying opportunities for cost savings and process improvements. Additionally, knowledge of regulatory requirements ensures that the fleet operates within legal standards, minimizing risk for the company.