Multi-Site Facilities & Admin Coordinator

MCAP Group of Companies; Toronto; On-site; CAD 40,000 - 45,000; Full time

Job summary

MCAP Group of Companies in Toronto seeks a detail-oriented Facilities Associate to manage mail, couriers, and office deliveries while providing frontline reception support and coordinating space, meetings, and supplies. The role, based at our Toronto location, involves working with vendors and facilities staff to maintain a smooth, welcoming office environment.

The successful candidate will handle invoices, assist with space planning, and contribute to a responsive facilities team, ensuring

Qualifications

• Must have strong customer service and communication skills.
• Experience handling reception duties and handling vendor relations is preferred.
• Proficient in MS Office (Word, Excel, Outlook) and basic inventory tracking.

Responsibilities

• Process incoming and outgoing mail, couriers, and office deliveries.
• Coordinate space management and meeting room bookings; assist with furniture reconfiguration.
• Provide reception and administrative support, including phone duties and guest sign-in.
• Monitor facilities email inbox and escalate issues to Facilities leadership.
• Verify invoices and support with space planning and supply stock management.
• Support cross-site operations and assist vendors as needed.

Skills

Customer service

Reception experience

Vendor management

Communication

Organization

Time management

Multi-tasking

Problem solving

Interpersonal skills

Independent work

Education

High School Diploma

Tools

Microsoft Office

Job description

MCAP Group of Companies in Toronto seeks a detail-oriented Facilities Associate to manage mail, couriers, and office deliveries while providing frontline reception support and coordinating space, meetings, and supplies. The role, based at our Toronto location, involves working with vendors and facilities staff to maintain a smooth, welcoming office environment.

The successful candidate will handle invoices, assist with space planning, and contribute to a responsive facilities team, ensuring