Mortgage Funding Administrator

Canada ICI Capital Corporation; St. Albert; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Free onsite parking

Semi-annual bonus

Comprehensive benefits package

RRSP matching

Team-building events

Growth & development opportunities

Job summary

Canada ICI Capital Corporation seeks a Mortgage Funding Administrator in St. Albert, Alberta to manage an extensive portfolio of commercial real estate loans.

The role reports to the Manager, Mortgage Funding and requires meticulous document review, strong organization and the ability to multi-task under tight deadlines. Responsibilities include reviewing loan docs, coordinating with brokers, borrowers and investors, AML coordination, and assisting with funding and closing.

Qualifications

• Degree or diploma in Business/Office Administration preferred.
• Experience in commercial real estate construction is an asset.
• Ability to read, analyze and understand complex documentation.
• Strong communication and time-management skills.
• Detail-oriented with ability to work under tight deadlines.

Responsibilities

• Receipt and review of mortgage loan-related documentation.
• Instruct and liaise with third party partners.
• Coordinate with brokers, borrowers and investors to satisfy pre-funding conditions.
• Review Quantity Survey Reports for construction loans.
• Coordinate AML documents and loan funding with relevant teams.
• Ensure compliance with policies and regulatory requirements.

Skills

Communication skills

Time management

Detail oriented

Multi-tasking

Office software

Documentation analysis

Education

Business/Office Administration degree or diploma

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Located in-person in St. Albert, Alberta and reporting to the Manager, Mortgage Funding, the Mortgage Funding Administrator will work with an extensive portfolio of commercial, multi-family residential and industrial real estate properties across Canada.

You will gain and utilize knowledge of the commercial mortgage industry, construction of commercial real estate projects throughout the country, conditions management, regulatory compliance, and sound decision-making skills to fund mortgages which have been originated through our broker network. To be successful in this demanding role, you must be extremely organized with a high level of attention to detail, the ability to multi-task under strict time constraints.

If you have experience in any of the following types of roles within commercial real estate such as Quantity Surveyor, Commercial Real Estate Development, Appraiser, legal assistants, leasing assistants, property management or insurance administrators - we encourage you to apply!

This Position Offers

• Love where you work! Our office is a modern welcoming environment, located in St. Albert – Suite #106, 205 Carnegie Drive, with free onsite parking.
• Competitive salary plus semi-annual bonus structure.
• Comprehensive benefits package, which includes extended health care (with paramedical coverage), dental, health spending account, Employee & Family Assistance Program as well as life & disability insurance.
• RRSP matching program.
• Join our dynamic supportive work environment where we have regular events, lunches, and team-building activities.
• We foster and mentor your growth & development, often promoting within.

Education and Skills

• Degree or diploma in Business, Office Administration or equivalent is preferred
• Experience in commercial real estate construction, such as Quantity Surveyor, Developer, Appraiser, etc. would be an asset
• Proven ability to read, analyze and understand complex documentation
• Demonstrated strength in critical thinking and problem solving
• Proven communication skills, both verbal & written, including the ability to challenge others with diplomacy and tact when appropriate
• Proven ability to maintain a low error rate under high work volume and short deadlines, using time management skills and a high level of detail orientation
• Ability to develop and maintain a positive working relationship with a variety of internal and external stakeholders, including but not limited to brokers, solicitors, quantity surveyors and investors
• Demonstrated ability to effectively adapt in a high-change environment while maintaining a high level of quality in your work
• High level of self-motivation, with a demonstrated ability to work both independently and as part of a tight-knit team, including the ability and willingness to take direction when necessary
• Proven organizational skills and demonstrated ability to prioritize competing requests under pressure
• Proficiency with Microsoft Office Suite including Outlook, Word and Excel.

Responsibilities

• Receipt and review of a wide variety of mortgage loan-related documentation, including legal documents, insurance, quantity survey reports, third party reports (appraisals and environmental reports), etc.
• Instruct and liaise with third party partners
• Comparison and analysis of documentation received, against agreed-to terms contained in documentation such as a commitment letter
• Liaise with Brokers, Borrowers and Investors to ensure that all supporting documents and pre-funding conditions have been received and satisfied prior to advancing funds
• Review Quantity Survey Reports for all construction loans, including subsequent advances
• Prepare analysis of the construction advances and project status
• Review draft and final legal documents.
• Coordinate and manage all Anti-Money Laundering (AML) documents.
• Coordinate closing process with the applicable investor, ensuring that all investor requirements have been met and investor approval has been received.
• Coordinate loan funding with credit and servicing departments.
• Coordinate locking of the interest rate with the Portfolio Management team, ensuring that all pre-rate lock conditions have been satisfied and investor requirements regarding timing of rate lock are met.
• Ensure compliance with policies and procedures, legal, ethical, privacy and regulatory requirements.
• Maintain funding status on in-house database system.
• Conduct post funding reviews and resolve open post-funding issues as directed.

About Canada ICI

Canada ICI Capital Corporation is an industry leader in the distribution and management of compelling mortgage products, specializing in commercial mortgage origination, direct lending, and mortgage asset management. Through its national platform, the firm combines entrepreneurial agility with institutional discipline to help borrowers access capital and enable mortgage investors to fund confidently in high-quality opportunities.

As one of the country’s most active CMHC lenders, Canada ICI offers a comprehensive suite of CMHC construction and term financing products for top-tier borrowers across Canada. Its CMHC program is widely regarded as one of the most reliable and competitive sources of capital in the market.

Canada ICI is committed to building a diverse, equitable, and inclusive workforce and welcomes applications from all qualified candidates, including individuals with disabilities. Accommodations are available upon request for candidates participating in all aspects of the recruitment and selection process. We strongly encourage applications from candidates of diverse backgrounds and experiences.

AI-enabled tools may be used during the recruitment process to support applicant screening and assessment. Hiring decisions are made by qualified team members.

While we thank all applicants for their interest, only those individuals selected for an interview will be contacted.