Moncton Property Clerk

McInnes Cooper; City of Moncton; On-site; CAD 42,000 - 55,000; Full time

Benefits offered by this job

Defined-benefit pension plan

Firm-paid health and dental benefits

Health spending account

Personal wellness spending account

Paid vacation and sick days

Job summary

McInnes Cooper is seeking a motivated Property Clerk for the Moncton office on a 14-16 month term. The role supports the property team and ensures the department runs smoothly in a fast-paced environment.

The ideal candidate has a legal/office administration diploma, at least one year of admin experience, and strong Microsoft Office skills, with bilingual (French/English) assets valued. You’ll join a collaborative team with competitive benefits.

Qualifications

• Diploma or similar in legal/office administration.
• 1 year administrative experience required.
• Excellent time management in a fast-paced environment.
• Strong proficiency with Microsoft Office.
• Excellent communication and high professionalism.
• Team player with integrity and independent judgment.
• Interpersonal skills and ability to work independently.
• Legal support experience is an asset.
• French and English language skills are an asset.

Responsibilities

• Open new property files.
• Manage the property inbox with the team.
• Support final reporting for clients, lenders, and third parties.
• Order relevant searches.
• Prepare documents, transcriptions, scans, prints, and copies.
• Assess timing of closings and prioritize files.

Skills

Time management

Communication

Team player

Interpersonal skills

Independent judgment

Client service

Adaptability

Legal support experience

Bilingual (French/English)

Education

Legal/Office Administration Diploma

Tools

Microsoft Office

Job description

Are you an administrative professional looking for a new and exciting challenge? Do you enjoy working at a fast pace, with multiple priorities?

McInnes Cooper is seeking a motivated and proactive Property Clerk to join our property team in our Moncton office for a term (14-16 months) position. This position will be responsible for supporting the property team ensuring the overall operational needs of the team are met.

Qualifications

The successful candidate will possess the following skill set:

• Legal/Office Administration Diploma or similar;
• One (1) year administrative experience;
• Exceptional time management; excel in a demanding, fast-paced environment, highly detail-oriented, and be flexible to changing priorities;
• Exceptional technology skills, with proficiency in all aspects of Microsoft Office;
• Exceptional communication skills, a special focus on client service and the highest degree of professionalism;
• Working in a team environment, the successful candidate will be strong team player and have high personal integrity;
• Strong interpersonal skills and independent judgment;
• Experience in a legal support role an asset; and,
• Written and spoken competency in French and English is considered an asset.

Responsibilities

As a Property Clerk, you will be responsible for:

• Opening all new property files;
• Assisting the property team in managing the property inbox;
• Supporting the final reporting process for clients, lenders and third parties;
• Ordering relevant searches;
• Document preparation duties including preparation of letters, transcribing documents, scanning, printing, and making copies; and,
• Assessing timing of closing dates and prioritizing files accordingly.
• Property transactions and legal billing systems.

Our team members have access to:

• Defined-benefit pension plan;
• Firm-paid health and dental benefits;
• Health spending account;
• Personal (wellness) spending account;
• Time for you:
  • Including vacation, personal, and sick days.
• Our Team - we can't say enough about our people! You will be part of a collaborative, collegial, respectful, and caring team; and,

Have the opportunity to participate in a variety of teams including Collective Social Responsibility, Wellness, Diversity, Equity & Inclusion, Pride@MC and Access@MC, Special Events and so many more!

McInnes Cooper is committed to building an environment that is diverse and inclusive, representative of the communities in which we serve. We welcome and encourage applications from persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles, and members of the 2SLGBTQ+ community. Applicants from these equity groups may self-identify through our online application process.

As part of the recruitment process, MC will provide accommodation(s) to candidates with disabilities. If you require an accommodation(s) to participate in the recruitment process with us, please contact [e-mail].