Executive Assistant (Woodstock Head Office)

YFC Southwestern Ontario; Woodstock; On-site; CAD 52,000 - 66,000; Full time

Job summary

YFC Southwestern Ontario is seeking an Executive Assistant/Office Manager to support the Executive Director and manage administrative staff and day-to-day operations.

The role requires strong organization, discretion, and leadership, with excellent communication. You will regularly interact with staff, board members, ministry partners, and the wider community. This is a full-time, on-site position aligned with our mission and values.

Qualifications

• Requires a related college diploma or equivalent experience.
• Proven ability to manage multiple priorities and maintain organized records.

Responsibilities

• Provide administrative support to the Executive Director and staff.
• Supervise and provide leadership to administrative staff and coordinate office operations.
• Prepare correspondence, agendas, minutes, and reports for chapter meetings.
• Coordinate conferences, events, and board/committee records.
• Maintain filing systems and ensure confidentiality.

Skills

Executive support

Staff supervision

Time management

Communication

Discretion

Confidentiality

Office administration

Relationship building

Team collaboration

Education

Related college diploma or equivalent experience

Job description

Come Grow With Us!

About Us

We want to see people inspired to do meaningful work.

Our mission is simple - to see young people living fully in Christ. We are committed to helping youth develop holistically by offering programs and developing relationships that nurture the whole person - physically, mentally, emotionally, socially and spiritually.

Youth Unlimited YFC exists to help young people in Southwestern Ontario experience hope and attain their full life potential by showing love and care for their whole person and encouraging them to know, follow, and serve God.

What You Will Do

We are looking for a detail-oriented and dependable individual to serve as an Executive Assistant/Office Manager, supporting the Executive Director and managing the administrative staff, and the day-to-day operations of the office. The successful candidate will be highly organized, able to manage multiple priorities, and committed to serving with excellence behind the scenes. This role requires someone who can use their God-given gifts in administration, leadership, communication, and organization while supporting leadership and staff across the organization.

Strong interpersonal skills, professionalism, discretion, and a servant-hearted approach are essential, as this position regularly interacts with staff, leadership, board members, ministry partners, and the broader community.

You Will:

• Provide administrative support to the Executive Director
• Supervise and provide leadership to administrative staff
• Collaborate with Finance and Human Resources staff
• Prepare correspondence, agendas, minutes, and reports for various Chapter meetings
• Assist the Executive Director with projects, presentations, and fundraising initiatives
• Oversee committee member and board member records
• Coordinate registrations for conferences, retreats, and events
• Arrange office staff meetings and assist with chapter-wide meetings
• Maintain accurate and up-to-date filing systems and organizational records
• Exercise discretion and maintain confidentiality in all responsibilities
• Foster positive and healthy relationships with SWOYFC leadership and administration
• Comply with SWOYFC policies, procedures, and risk management requirements
• Pursue ongoing professional development and training opportunities

What You Need To Get The Job Done

• Fully aligned with the message, mission, and ministry strategy of Youth Unlimited YFC
• Spiritual and ethical maturity
• Related college diploma or equivalent experience
• Excellent relational skills with a professional approach to relationships
• Strong administrative, organizational, and time management skills
• Team leadership and supervisory skills
• Excellent written and verbal communication skills
• Pleasant telephone manner and strong interpersonal skills
• Strong attention to detail and high degree of accuracy
• Ability to manage multiple priorities effectively
• Proven ability to work independently
• Proficient computer skills and ability to learn various software systems
• Working knowledge of standard office equipment
• Ability to maintain orderly filing systems and records
• Willingness to participate within a team that undertakes a variety of weekly tasks
• Ability to maintain confidentiality and exercise discretion
• Satisfactory Criminal Reference Check (Vulnerable Persons Sector)

What Will Make Us REALLY Love You!

• 5 years administration experience, which includes 2 years executive assistant experience
• Experience in a non-profit setting
• Passion for learning and ability to be curious and proactive
• Strong communication and relationship-building abilities
• Ability to manage time effectively and stay organized
• Initiative and urgency in completing projects in a timely manner
• Experience supervising staff or coordinating office operations
• Ability to work collaboratively with leadership and multiple departments
• Ability to grasp macro issues, while dealing with micro matters

What You Will Love About Us!

• Great culture - a fun, creative, and energetic youth - focused environment with staff teams who genuinely care for each other.
• Opportunities to make an impact - we care about your individuality by giving you freedom to grow and create within the organization while impacting the lives of young people
• Prepare for the future - a generous RSP with a company match
• The care you receive - comprehensive benefits package, training, retreats, development opportunities, paid time off, and more

Salary

The salary of this position is determined on a scale based on education and experience, and is funded on a missionary basis requiring the development of a ministry partnership team.

The position being posted is for an existing vacancy.

Hiring Statement

At SWOYFC, we believe that the workplace is unified when each of us is encouraged, recognized, and able to serve out of our gifts. We believe that we can serve our youth most effectively when our staff represent the communities in which we serve. At SWOYFC we are working hard to foster an environment of collaboration, diversity, inclusivity and respect. We encourage people of all ethnicities and abilities who love Jesus and are aligned with our vision and values, to consider applying.

We strive to achieve equality in the workplace, which means no one will be denied employment opportunities for reasons unrelated to fit for a role. We also understand employment equity means more than treating individuals in the same way but requires special measures and the accommodation of differences. In this way, we are working to create a diverse and inclusive workplace.