Mine Administrative Assistant

Silver Lake Resources; White River Township; On-site; CAD 55,000 - 75,000; Full time

Job summary

Silver Lake Resources is seeking a capable coordinator to manage employee schedules and lodging across the site, while ensuring accurate entry records and timely mandays reporting. The role supports underground operations with requisition processing and contractor timekeeping.

You will work closely with site management to maintain key registers, incident logs and parcel of notices, ensuring compliance with safety standards and company directives.

Qualifications

• Experience coordinating employee schedules and lodging
• Proficient in processing site entry applications and records
• Strong capability in end-of-month reporting and mandays tracking
• Experience in requisitions and purchase orders for underground operations
• Familiar with incident reporting and hazard logging

Responsibilities

• Manage multiple employee work and lodging schedules.
• Process all site entry applications and associated records.
• Maintain mandays reports and End-of-Month reporting.
• Prepare requisitions and Purchase Orders for Underground operations.
• Process contractor timesheets and uniforms orders.
• Maintain Master Key Register and site noticeboards.
• Record hazards and incidents in the site register.
• Undertake other duties as directed within scope.

Skills

Schedule management

Documentation & reporting

Site safety awareness

Team collaboration

Job description

Safety

• Ensure safe work systems/procedures are always practised and adhered to ensuring duties are performed in a manner that minimises risk to self, employees, and contractors.
• Maintain exemplary standard of housekeeping at all times, safe work, incident/accident reporting & active involvement in safety initiatives to ensure a safe work environment.
• Abide by and proactively comply with Company policies, procedures, guidelines, and systems, as well as all relevant legislation.
• Understand and familiarise oneself with site Emergency evacuation procedures.

Company / Leadership

• Display conduct which is aligned with company Core Values, Policies and Procedures.
• Lead by example and actively participate to achieve department and company goals and objectives.
• Initiate and provide input into company directives in collaboration with the Site Management team.
• Communicate department obligations and conditions to the leadership team, ensuring specific understanding and accountability.

Behaviour / Attitude

• Support and follow all lawful instructions/directives from direct supervisor.
• Maintain a high level of professionalism and take responsibility for own conduct and behaviour in the workplace.
• Ensure good, clear lines of communication between all stakeholders, including the Site Management team, co-workers and contractors

Knowledge / Skills / Duties

• Manage multiple employee work and lodging schedules
• Process all site entry applications and associated electronic and hard copies
• Maintain mandays and prepare End-of-Month mandays report and any other EOM reports
• Prepare Requisitions and Purchase Orders for the Underground operations
• Collate and process Contractor timesheets
• Order new employee uniforms, stationery, general consumables for site etc.
• Maintain Master Key Register for the Underground operations.
• Maintain current site Noticeboards
• Enter site hazard and incident reports and actions into the pertinent site register
• Undertake other assigned duties as lawfully instructed

Teamwork

• Work collaboratively with others to achieve organizational goals – both within own department and site wide.
• Leverage the talent and knowledge within the team to resolve problems.
• Follow instructions as per SOPs, guidelines and those provided by the Superintendent

Planning & Organisation

• Prioritise and complete tasks accurately as to specifications as assigned by direct supervisor within required timeframes.
• Proactively identify and address hazards before they arise as issues.
• Be punctual to work and all required site meetings.