Millwright

AFIMAC Canada; Milton; On-site; CAD 45,000 - 50,000; Full time

Benefits offered by this job

Full benefits package (extended health

Dental

Vision

Life

Job summary

CIE Property Management & Consulting is seeking a diligent Property Administrator to manage administrative duties for a busy portfolio from our Milton head office, with occasional travel across Halton. The role emphasizes organization, customer service, and confidentiality, with full benefits and a 40-hour week.

Responsibilities include handling owner correspondence, preparing board packages, minutes, and maintaining property records, while coordinating meetings and on-call duties as needed.

Qualifications

• At least 2 years of experience in administration.
• Experience with condo property management is an asset.
• Excellent written and verbal communication skills.
• Strong organization and confidentiality.

Responsibilities

• Handle daily administrative tasks for a busy property portfolio.
• Prepare board packages and take minutes at meetings.
• Maintain property files and documentation, both electronic and paper.
• Coordinate meetings and schedules, including travel for events.
• Provide customer and owner correspondence in person, by email or mail.

Skills

Administrative experience

Customer service

Organizational skills

Attention to detail

Tools

Microsoft Office

Job description

We are looking for a proficient, customer driven, and organized Property Administrator to join the CIE Property Management & Consulting team!

CIE provides condominium property management and consulting services, with an intense focus on organizational efficiency, proactive customer service and concierge-level services.

This role will be coordinating the administrative and physical needs of a busy portfolio of properties. You must have the flexibility to work out of the Milton head office, but also travel within Halton and some surrounding areas on occasion for Annual General Meetings (up to 12 per year) and Board meetings (occasionally).

The ideal candidate will have a personal interest in the Property Management industry with the potential for career progression.

$45,000 - $50,000 per year

Hours of Work:

9:00am - 5:00pm, Monday to Friday (40 hours a week)

Evenings and weekends on occasion will be required on occasion.

Responsibilities:

• Provide superior customer and owner correspondence, in person, as well as by email or mail.
  
• Complete daily, weekly, monthly and yearly administrative tasks in a timely manner.
  
• Compiling and creating Board Packages with a high attention to detail and deadlines.
  
• Attending and/or taking minutes at Board meetings and Annual General Meetings, both in person and virtually.
  
• Create, organize, edit and maintain property and related documentation.
  
• Maintain effective organization through both electric filing and paper copies (as applicable).
  
• Managing meeting schedules and calendar, while tracking ongoing projects.
  
• Coordinate owner and manager requests, supply needs and maintenance schedules.
  
• Creation of posters and newsletters, as well as other information material as needed.
  
• Some on-call duties on evenings or weekends may be required from time to time.
  
• Other duties as required.
  

Requirements

• Must have at least 2 years of experience in administration.
  
• Condo property experience is an asset, but not required.
  
• Experience with Microsoft Office products is required.
  
• Attention to detail, organizational abilities, and customer service excellence are essential.
  
• Bookkeeping and accounting skills are an asset.
  
• Professionalism and respect for confidentiality are critical.
  
• Must have a valid driver's license and a reliable vehicle.
  
• Being part of an award-winning property management company.
  
• Growing, progressive, fun and collaborative work culture.
  
• Personal development with strong leadership.
  
• Educational allowance.
  
• Full benefits package (extended health care, dental, vision and life).
  

If you have 2+ years of experience in an Administrative role with excellent organizational skills, high accuracy and top customer service skills,

We thank all who apply for this position. We commit to "communicate quickly, communicate often, and communicate well". All applicants will be contacted within 5 business days.

We value diversity!! We recruit, hire, and promote, both internally and to our clients, without regard to race, national or ethic origin, colour, age, religion, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics or disability. Accommodations are available for candidates during all aspects of the selection process. IND1