Mill Administrative Assistant

MacEwen Agricentre Inc.; Maxville; On-site; CAD 42,000 - 52,000; Full time

Job summary

MacEwen Agricentre Inc. in Maxville, Ontario seeks an Accounts Clerk to support the Poultry team. You will handle invoice inquiries, coordinate manual payments, and maintain filing and reporting to back Omega customers.

Requirements include bilingual French/English, strong Excel skills, and excellent customer service. Tasks include weekly deposits, cost analysis, and collaboration with Sales and Operations.

Qualifications

• High school diploma is required.
• Accounting experience is an asset.
• Intermediate Excel abilities with Microsoft Suite.
• Bilingual in French and English is required.

Responsibilities

• Coordinate manual payment arrangements
• Assist customers with invoice inquiries
• Produce weekly reports and invoice accordingly providing the necessary backup for Omega customers
• Ensure accurate filing of invoices
• Balance egg deposits on a weekly basis
• Provide cost analysis and production report through Compivol reporting software for Shur-Gain
• Assist Poultry Manager in all aspects of department requirements
• Replace and assist Mill and Purchase Agent Assistant when needed
• Regularly work with the Sales team
• Create yearly HACCP letters
• Assist in order entries
• Create daily shipping log
• Posting of invoices
• Create weekly broiler orders
• Invoice Bin Sentry customers
• Manage veterinary scrips
• Create feeding program for sales team
• Clear GL accounts at month end
• Any other duties that can reasonably be assigned from time to time

Skills

Customer service

Communication

Multitasking

Attention to detail

Safety awareness

Bilingual French/English

Education

High school diploma

Tools

Excel

Job description

Description

Role and Responsibilities

• Coordinate manual payment arrangements
• Assist customers with invoice inquiries
• Produce weekly reports and invoice accordingly providing the necessary backup for Omega customers
• Ensure accurate filing of invoices
• Balance egg deposit on a weekly basis
• Provide cost analysis and production report through to Compivol reporting software for Shur-Gain
• Assist Poultry Manager in all aspects of department requirements
• Replace and assist Mill and Purchase Agent Assistant when needed
• Regularly work with the Sales team
• Create yearly Haccp letters
• Assist in order entries
• Create daily shipping log
• Posting of invoices
• Create weekly broiler orders
• Invoice Bin Sentry customers
• Manage veterinary scrips
• Create feeding program for sales team
• Clear GL accounts at month end
• Any other duties that can reasonably be assigned from time to time

Required Education and Qualifications

• High school diploma
• Accounting experience considered an asset
• Experience with Microsoft suites including intermediate Excel abilities
• Bilingual in French and English is required

Skills and abilities

• Must have exceptional and courteous customer service skills
• Able to liaise with customers and efficiently communicate delays when necessaryStrong organisation skills with a high attention to detail
• Able to multitask
• Proficient in working in an environment where a high degree of safety standards needs to be upheld