Mental Health Programs Admin Assistant

Vancouver Island Health Authority; Victoria; On-site; CAD 41,000 - 45,000; Full time

Job summary

Vancouver Island Health Authority (Island Health) is seeking a Program Assistant to support Mental Health and Substance Use programs, handling clerical and administrative tasks including appointment bookings, file maintenance, correspondence and data entry.

The role requires Grade 12, an Office Administration Certificate, 3 years of related experience, and MHSU experience. Strong MS Office skills and office procedures knowledge are essential.

Qualifications

• Grade 12 graduation.
• Office Administration Certificate including courses in word processing, spreadsheet and database software.
• Three (3) years recent related administrative or secretarial experience in a similar environment.
• MHSU experience required.
• Or an equivalent combination of education, training and experience.

Responsibilities

• Manage psychiatrist and/or clinical team appointment bookings with clients.
• Maintain files and typing letters and tables and data entry; photocopying; setting up meetings and taking minutes.
• Utilize MS Office to format/design, run and maintain correspondence, reports, procedures, manuals, surveys, newsletters, web pages and databases.
• Gather and compile information as required for client information and statistics.

Skills

Typing 60 wpm

MS Office

Communication

Planning & organizing

Business writing

Problem solving

Rapport with clinicians

General office procedures

Data entry

Education

Office Administration Certificate

Tools

MS Office Suite

Job description

Vancouver Island Health Authority (Island Health) is seeking a Program Assistant to support Mental Health and Substance Use programs, handling clerical and administrative tasks including appointment bookings, file maintenance, correspondence and data entry.

The role requires Grade 12, an Office Administration Certificate, 3 years of related experience, and MHSU experience. Strong MS Office skills and office procedures knowledge are essential.