Membership In Clinic Flow Coordinator

Medcan; Toronto; Hybrid; CAD 48,000 - 66,000; Full time

Job summary

Medcan in Toronto is hiring a full-time Membership In Clinic Flow Coordinator to monitor and guide client flow through Year Round Care, Dedicated Care and Specialty appointments, in-clinic and remotely when needed.

The role demands high energy, outstanding service, and strong organizational skills. You will check clients in/out, coordinate with staff, and respond to inquiries while delivering a hospitality-inspired experience.

Qualifications

• Prior experience in a similar role, or minimum of 1 year of healthcare experience.
• Education in health or a related discipline is an asset.
• Strong organization and time management.
• Excellent verbal and written communication skills.
• Intermediate level in MS Office.
• Proficiency with MS Office; experience with Salesforce and Accuro EMR considered an asset.

Responsibilities

• Manage in-clinic or virtual flow during client’s YRC, DC, and/or Specialty Clinic visit.
• Coordinate with staff to ensure the client’s visit is productive and effective with exceptional service delivery.
• Welcome and greet clients, guide clients throughout their visit and check clients in and out of their appointments.
• Ensure clients receive maximum value time during their visit.
• Ensure compliance with all service metrics.
• Respond to client issues and enquiries.
• Foster client loyalty by creating a memorable experience.
• Handle client issues in a positive and professional manner.
• Problem solve in a fast-paced environment.
• Assist with Membership phone lines.
• Assist with responding to all communications including e-mails and phone calls regarding client inquiries.
• Other administrative duties as required.
• Deliver an elevated, hospitality-inspired client experience through personalized, high-touch interactions.
• Act as an AI-enabled healthcare professional, using intelligent technologies to enhance service delivery.

Skills

Organization

Time management

Communication

Customer service

Education

Health-related education asset

Tools

MS Office

Salesforce

Accuro EMR

Job description

Are you passionate about helping people live their healthiest lives? Do you thrive in a dynamic, supportive environment where your contributions truly matter? If so, Medcan is the place for you!

This job is for a current vacancy.

The Role:

Medcan is recruiting for a full-time Membership In Clinic Flow Coordinator. The position requires high energy and enthusiasm, an appreciation for detail, an outstanding level of client service and exceptional organizational skills. The role is responsible for monitoring and facilitating the flow of clients through the clinic during their Year Round Care (YRC), Dedicated Care (DC), and Specialty appointments.

What You’ll Do:

• Manage in-clinic or virtual flow during client’s YRC, DC, and/or Specialty Clinic visit

• Coordinate with staff to ensure the client’s visit is productive and effective with exceptional service delivery

• Welcome and greet clients, guide clients throughout their visit and check clients in and out of their appointments

• Ensure clients receive maximum value time during their visit

• Ensure compliance with all service metrics

• Respond to client issues and enquiries

• Foster client loyalty by creating a memorable experience

• Handle client issues in a positive and professional manner

• Problem solve in a fast-paced environment

• Assist with Membership phone lines

• Assist with Responding to all communications including e-mails and phone calls regarding client inquiries

• Other administrative duties as required

• Deliver an elevated, hospitality-inspired client experience through personalized, high-touch interactions that anticipate client needs, build trusted relationships, and create memorable moments across every point of interaction from clients.

• Act as an AI-enabled healthcare professional, using intelligent technologies, automation, and digital tools to enhance service delivery, increase capacity, reduce administrative burden, and enable more meaningful client interactions.

Training & Team Support:

• Support onboarding and training of team members as assigned

• Work collaboratively with broader Membership teams to support continuity of care

• Maintain compliance with service standards, documentation practices, and privacy requirements

• Participate in Physician onboardings as necessary

What You’ll Need:

• Prior experience in similar role, or minimum of 1 year of healthcare experience

• Education in health or a related discipline is an asset

• Strong organization and time management

• Excellent verbal and written communication skills

• Intermediate level in MS Office

• Proficiency with MS Office; experience with Salesforce and Accuro EMR considered an asset

• Demonstrated ability to follow standardized workflows and escalation pathways

This is a full-time permanent position, working in clinic Tuesday to Saturday 8:30am-5pm with occasional Statutory Holiday shifts required on rotation. There may be opportunities to also support remotely as needed.

Position Pay Range

$47,831.00 - $65,767.25 CAD annually

Pay will be determined based on an analysis of the selected candidate’s experience and qualifications within the role’s compensation grade. Medcan’s compensation ranges are determined by a combination of required qualifications and skills, market value, and internal equity. The above range pertains solely to the base compensation and is not inclusive of additional compensation details such as perks, benefits, and potential bonuses or incentives.

Notice to Candidates: Recruitment Fraud

Please note that Medcan will never request any form of payment from candidates at any stage of the recruitment or hiring process. In addition, Medcan does not utilize third-party immigration consultants or recruitment agents to conduct offers of employment on our behalf. Employment contracts are shared directly by members of the Medcan Talent Acquisition or Human Resources team using official Medcan email domains.

If you receive a request for payment or are contacted by an individual or organization claiming to represent Medcan that appears suspicious, please do not respond or share personal information. Instead, we encourage you to contact us directly at [e-mail] to verify the legitimacy of the communication.

Diversity, Equity and Accessibility:

Medcan is dedicated to equity, diversity and inclusion. We strive to ensure all stakeholders have a fair opportunity to participate in our community. If contacted for an opportunity, please advise your Talent Acquisition contact should you require accommodation.

AI Use Disclosure – Opportunities at Medcan

Medcan uses artificial intelligence (AI) tools to support the screening and assessment of applicants for opportunities as part of a fair, transparent, and inclusive process. These tools assist our team but do not make final decisions. All decisions are reviewed and made by our teams to ensure fairness and alignment with Medcan’s values. If you have questions about how your application is assessed, please contact the Medcan Talent Acquisition team at [e-mail].