Medical Secretary, Obstetrics and Gynaecology

Mount Sinai Hospital (Toronto), Sinai Health; Toronto; On-site; CAD 40,000 - 50,000; Full time

Job summary

Join Mount Sinai Hospital as a Medical Secretary in the Obstetrics and Gynaecology department. The role includes providing administrative support, scheduling appointments, and handling patient communications in a fast-paced environment. Ideal candidates will possess strong organizational skills, work effectively with teams, and have relevant experience in healthcare settings.

Qualifications

• Minimum two years of secretarial experience in a healthcare setting.
• Proficient in Microsoft Office Suite.
• Self-directed with good judgment and organizational skills.

Responsibilities

• Input clinic billings and prepare invoicing.
• Schedule patient appointments and follow-ups.
• Answer calls and field inquiries from patients and staff.

Skills

Organizational skills

Time management

Effective communication

Team collaboration

Customer service

Education

College diploma in Office Administration or Business Administration

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Accuro EMR

Job description

Medical Secretary, Obstetrics and Gynaecology

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Medical Secretary, Obstetrics and Gynaecology

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Join to apply for the Medical Secretary, Obstetrics and Gynaecology role at Mount Sinai Hospital (Toronto), Sinai Health

Sinai Health is looking for a Medical Secretary to support our Department of Obstetrics and Gynaecology, Division of Urogynecology at Mount Sinai Hospital.

As a Medical Secretary you will provide administrative and secretarial support at the Urogynecology Specialist office.

In This Role You Will

• Input clinic billings and prepare invoicing and remittance sheets for monthly claims submission to the Ministry of Health
• Reconcile outstanding OHIP billings and conduct follow-up actions
• Schedule patients’ follow-up appointments (post-ops, pre-ops, consults) and new patient referrals; communicate dates and times and arrange interpreter services when needed
• Retrieve abnormal and urgent test results for physicians and follow up with patients per physician instructions
• Coordinate pre-op appointments with both our office and the Pre-Admission Unit (PAU)
• Submit O.R. booking requests online and update the OR / EOPS patient waiting list
• Assemble and distribute new patient packages and O.R. packages as required
• Transcribe and proofread dictations, then mail or fax patient letters (with copies to referring physicians)
• Generate daily clinic lists for physicians and lab nurses, and maintain the weekly physician calendar
• Register patients in CIS / Accuro with correct health card numbers
• Review and process daily incoming mail and faxes
• Answer incoming calls, retrieve voicemail, and return calls promptly; field internal and external inquiries and direct them to nursing staff, physicians, or laboratory personnel
• Arrange physician-ordered CT scans, ultrasounds, and other diagnostic tests
• Maintain consultation rooms by restocking necessary equipment and ordering office stationery supplies
• Coordinate meetings with mentored students, forward evaluations to the Medical Education Office, and schedule all summer research student sessions (both in-hospital and off-site)
• Support research activities by assisting with grant preparation and abstract submission
• Book student seminars and clinical clerk teaching sessions through the Medical Education Office, and arrange observer status placements
• Perform additional duties as assigned by the supervisor

Job Requirements

Mandatory

• Successful completion of a college diploma preferably in the field of Office Administration or Business Administration from an accredited educational institution
• Minimum two (2) years of recent secretarial experience preferably working in a clinic / health environment
• Applicants with proven equivalent recent and related training and experience may be considered

Skills and Knowledge

• Proficient in Microsoft Word, Excel, Power Point, Outlook
• Previous experience with Accuro EMR would be an asset
• Self-directed with an ability to make decisions and to exercise good judgment
• Superior organizational and time management skills with a flexibility to adjust to priorities
• Demonstrated professionalism and ability to work independently
• Effective verbal and written skills
• Demonstrated ability to work with a variety of individuals in a co-operative manner both independently and as part of a team
• Ability to work accurately and effectively in a fast pace / stress environment
• Demonstrated customer service skills and ability to sensitively communicate with patients / families in vulnerable situations
• Demonstrated satisfactory work performance and attendance history

If this sounds like you and you’re ready to build your career within clerical support, apply now and let us know why you would be a great addition to our team.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Health Care Provider

Hospitals and Health Care

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