Medical Secretary

Sinai Health System; Toronto; On-site; CAD 45,000 - 60,000; Part time

Job summary

Mount Sinai Hospital is hiring a Medical Secretary to manage administrative duties in the Medicine Department. The successful applicant will have a college diploma in Office Administration and experience in a clinical environment. This part-time role offers a dynamic work atmosphere, emphasizing customer service and collaborative teamwork.

Qualifications

• Successful completion of a college diploma, preferably in Office Administration or Business Administration.
• Minimum 2 years of related experience.

Responsibilities

• Schedule patient appointments and prepare charts for daily clinics.
• Validate OHIP health cards and manage billing submissions.
• Function in a public relations role with patients, providing timely service.

Skills

Proficiency with Electronic Medical Record (EMR)

Proficient in Microsoft Word

Proficient in Microsoft Excel

Proficient in Microsoft Power Point

Proficient in Microsoft Outlook

Customer Service

Time Management

Organizational Skills

Education

College diploma in Office Administration

Job description

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Job Type

Regular Part Time

1

Organizational Department

Sinai Health -> Mount Sinai Hospital -> Department of Medicine

Employee Group

Non Hospital Operating

Location

Mount Sinai Hospital Campus - Toronto, ON M5G 1X5 CA (Primary)

Travel Requirement

Hours (subject to change)

To be confirmed

Salary Scale

Job Description

The Medical Secretary is an integral part of the busy, dynamic, and growing department of Medicine at Mount Sinai Hospital. In this role, the medical secretary will be expected to exercise sound judgment and independence while managing the day-to-day related administrative activities. The successful candidate will demonstrate a strong commitment to quality customer service, applying excellent problem solving and communication skills to ensure the success of the department.

In this role you will:

• Schedule patient appointments for clinics or procedures, including reminder calls
• Preparecharts for daily clinics through the electronic medical record and ensuring all results are filed in the electronic chart
• Validate OHIP health cards
• OHIP billing: submission and reconciliation
• Reviewmessages and transfers messages to physicians with patient chart for follow-up
• Prepare charts for new patient referrals
• Retrieve release of information documents from patient charts in order to forward information to other physicians
• Respond to referrals in a timely fashion; ensuring the correct and timely implementation of referrals to other providers/tests for patients
• Maintainphysicians’ calendars and schedules and processing clinical documentation through the electronic medical record, in addition to establishing forms, tables, spread sheets, etc. to capture monthly statistics and to maintain clinic processes/flow
• Function in a public relations role with patients; provides timely, friendly and informative service to patients and families
• Workcollaboratively with other administrative support staff
• Participate in other miscellaneous administrative and other duties as assigned

Job Requirements

Job Requirements

Mandatory

• Successful completion of a college diploma preferably in the field of Office Administration or Business Administration from an accredited educational institution
• Minimum 2 years of related experience
• Applicants with proven equivalent recent and related training and experience may be considered

Preferred

• Experience working in a clinic/health environment
• Proficiency with medical terminology and knowledge of computerized OHIP billing experience

Skills and Knowledge

• Proficiency with Electronic Medical Record (EMR)
• Proficient in Microsoft Word, Excel, Power Point, Outlook.
• Strong work ethic; positive, client focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer service
• Superior written/oral and communication skills; excellent interpersonal and relationship building skills; ability to effectively convey factual information and detailed explanations
• Demonstrated time management, organizational and self-planning skills displaying flexibility by adjusting work schedules according to changing priorities, meeting demanding deadlines and producing high quality work
• Demonstrated satisfactory work performance and attendance record

If this sounds like you and you’re ready to build your career within clerical services, apply now and let us know why you would be a great addition to our team.

Open Date

6/13/2025

Posting Deadline

6/27/2025

All applications must be submitted by no later than 4:00pm of the posting deadline date.

Employment at Sinai Health is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine-preventable diseases. All employees and affiliates will follow safe work practices and comply with health and safety policies, procedures and training. If you believe you are one of the very few people who may require an exemption from vaccination, supporting medical information must be submitted to our Occupational Health department, who will review and assess.

Sinai Health is comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care. We deliver excellent care in hospital, community and home, focusing on the comprehensive needs of people. Sinai Health discovers and translates scientific breakthroughs, pushes boundaries for health solutions and educates future clinical and scientific leaders. Clinical areas of specialization include rehabilitation and complex continuing care, surgery and oncology, urgent and critical care, and women’s and infants’ health. The Lunenfeld-Tanenbaum Research Institute ranks among the top ten biomedical research institutes in the world. Sinai Health is a full affiliate of the University of Toronto.

As an equal opportunity employer who understands that diversity enriches our community and culture, we invite applications from all qualified candidates including Indigenous Peoples, racialized people, disabled people/people with disabilities, women, and members of 2SLGBTQIA+ communities. If you require accommodation(s) due to disability at any point during the application and hiring process, please contact 416-586-4800 ext. 7050, or email [e-mail] .