Medical Secretary, Obstetrics and Gynaecology

Sinai Health System; Toronto; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading healthcare provider is seeking a Medical Secretary for the Department of Obstetrics and Gynaecology at Mount Sinai Hospital. This role supports administrative functions, including invoicing and patient scheduling. The ideal candidate will have a college diploma and prior secretarial experience, alongside strong organizational and communication skills.

Qualifications

• Minimum two years of recent secretarial experience in a clinic/health environment is preferred.
• Self-directed with the ability to make decisions and exercise good judgment.

Responsibilities

• Input clinic billings and prepare invoicing for claims submission.
• Schedule patient appointments and follow up on test results.
• Transcribe and proofread dictations.

Skills

Proficient in Microsoft Word

Organizational skills

Customer service skills

Time management skills

Effective verbal communication

Education

College diploma in Office Administration or Business Administration

Tools

Accuro EMR

Job description

Medical Secretary, Obstetrics and Gynaecology - (13413)

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Job Type

Regular Full Time

1

Organizational Department

Sinai Health -> Mount Sinai Hospital -> Department of Obstetrics & Gynaecology

Employee Group

Non Hospital Operating

Location

Mount Sinai Hospital Campus - Toronto, ON M5G 1X5 CA (Primary)

Travel Requirement

Hours (subject to change)

Salary Scale

Job Description

Sinai Health is looking for a Medical Secretary to support our Department of Obstetrics and Gynaecology, Division of Urogynecology at Mount Sinai Hospital.

As a Medical Secretary you will provideadministrative and secretarial support at the Urogynecology Specialist office.

In this role you will:

• Input clinic billings and prepare invoicing and remittance sheets for monthly claims submission to the Ministry of Health
• Reconcile outstanding OHIP billings and conduct follow-up actions
• Schedule patients’ follow-up appointments (post-ops, pre-ops, consults) and new patient referrals; communicate dates and times and arrange interpreter services when needed
• Retrieve abnormal and urgent test results for physicians and follow up with patients per physician instructions
• Coordinate pre-op appointments with both our office and the Pre-Admission Unit (PAU)
• Submit O.R. booking requests online and update the OR/EOPS patient waiting list
• Assemble and distribute new patient packages and O.R. packages as required
• Transcribe and proofread dictations, then mail or fax patient letters (with copies to referring physicians)
• Generate daily clinic lists for physicians and lab nurses, and maintain the weekly physician calendar
• Register patients in CIS/Accuro with correct health card numbers
• Review and process daily incoming mail and faxes
• Answer incoming calls, retrieve voicemail, and return calls promptly; field internal and external inquiries and direct them to nursing staff, physicians, or laboratory personnel
• Arrange physician-ordered CT scans, ultrasounds, and other diagnostic tests
• Maintain consultation rooms by restocking necessary equipment and ordering office stationery supplies
• Coordinate meetings with mentored students, forward evaluations to the Medical Education Office, and schedule all summer research student sessions (both in-hospital and off-site)
• Support research activities by assisting with grant preparation and abstract submission
• Book student seminars and clinical clerk teaching sessions through the Medical Education Office, and arrange observer status placements
• Perform additional duties as assigned by the supervisor
  

Job Requirements

Job Requirements

Mandatory

• Successful completion of a college diploma preferably in the field of Office Administration or Business Administration from an accredited educational institution
• Minimum two (2) years of recent secretarial experience preferablyworking in a clinic/health environment
• Applicants with proven equivalent recent and related training and experience may be considered

Skills and Knowledge

• Proficient in Microsoft Word, Excel, Power Point, Outlook
• Previous experience with Accuro EMR would be an asset
• Self-directed with an ability to make decisions and to exercise good judgment
• Superior organizational and time management skills with a flexibility to adjust to priorities
• Demonstrated professionalism and ability to work independently
• Effective verbal and written skills
• Demonstrated ability to work with a variety of individuals in a co-operative manner both independently and as part of a team
• Ability to work accurately and effectively in a fast pace/stress environment
• Demonstrated customer service skills and ability to sensitively communicate with patients/families in vulnerable situations
• Demonstrated satisfactory work performance and attendance history

If this sounds like you and you’re ready to build your career within clerical support, apply now and let us know why you would be a great addition to our team.

Open Date

5/26/2025

Posting Deadline

7/1/2025

All applications must be submitted by no later than 4:00pm of the posting deadline date.

Employment at Sinai Health is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine-preventable diseases. All employees and affiliates will follow safe work practices and comply with health and safety policies, procedures and training. If you believe you are one of the very few people who may require an exemption from vaccination, supporting medical information must be submitted to our Occupational Health department, who will review and assess.

Sinai Health is comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care. We deliver excellent care in hospital, community and home, focusing on the comprehensive needs of people. Sinai Health discovers and translates scientific breakthroughs, pushes boundaries for health solutions and educates future clinical and scientific leaders. Clinical areas of specialization include rehabilitation and complex continuing care, surgery and oncology, urgent and critical care, and women’s and infants’ health. The Lunenfeld-Tanenbaum Research Institute ranks among the top ten biomedical research institutes in the world. Sinai Health is a full affiliate of the University of Toronto.

As an equal opportunity employer who understands that diversity enriches our community and culture, we invite applications from all qualified candidates including Indigenous Peoples, racialized people, disabled people/people with disabilities, women, and members of 2SLGBTQIA+ communities. If you require accommodation(s) due to disability at any point during the application and hiring process, please contact 416-586-4800 ext. 7050, or email [e-mail] .