Medical Office Assistant

Intello Technologies Inc.; Pointe-Claire; On-site; CAD 33,000 - 51,000; Full time

Benefits offered by this job

Total rewards package

Flexible benefits

Hybrid work option

Pension plan

Community involvement

Career development

Additional perks

Job summary

TELUS Health in Canada seeks an administrative assistant to support clinical operations, scheduling, and multi-department coordination. The role emphasizes patient interaction, confidential handling of information, and efficient processing of medical records.

You will liaise with physicians, staff, and external partners to ensure timely appointments and accurate billing for non-insured services, while upholding privacy and service standards.

Qualifications

• High school diploma required; 1-2 years in a similar role or office work.
• Experience in the medical field preferred.
• Secretarial/Medical secretarial training.
• Bilingual in English and French; strong MS Office skills.
• Ability to adapt in a changing environment; focus on customer service.

Responsibilities

• Facilitate appointments between physicians and patients by supporting pre and post-visit clinical activities.
• Interact with patients and service providers (hospitals, clinics, laboratories, pharmacies, insurers) to finalize files within deadlines.
• Collaborate with team members to maintain excellent service.
• Be an expert in the operational processes of the clinicians under your responsibility.
• Greet patients and direct to appropriate service; handle calls, voicemails, and emails.
• Manage physicians' schedules and EMR-related tasks.
• Coordinate insurance files and communicate with patients regarding information.

Skills

Bilingual English/French

Customer service

Multitasking

Education

High school diploma

Tools

Microsoft Office

Job description

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Jobs by Category: Health

Job Function: Clinical / Medical

Status: Full Time

Schedule: Regular

Description

Location: 175 avenue Stillview, Pointe-Claire, H9R 4S3 (100% in clinic role - free parking available)
Status: Full-time (37.5 hrs/week between 7:45AM - 5:00PM - variable schedule every day for a maximum of 7.5 hours per day and 30 minutes unpaid lunch)
Schedule: Monday to Friday

Join our team

Our team of dynamic professionals is dedicated to providing efficient, confidential, and flawless service delivery. Can you successfully navigate a fast-paced environment? Are you organized, and methodical and do you have the ability to multitask? Read on!

Here’s the impact you’ll make and what we’ll accomplish together

You facilitate the appointments between physicians and their patients by supporting all pre and post-visit clinical activities

You interact with patients and various service providers such as hospitals, clinics, laboratories, pharmacies, insurance companies, etc... in order to finalize the files within the prescribed time frame

You will collaborate with all team members in order to maintain excellent service

You are an expert in the operational processes of the clinicians under your responsibility

Here’s how

Greet patients and direct them to the appropriate service

Handle incoming calls, voicemails and emails of the physicians in your care

Respond to various client requests with courtesy, confidentiality, and professionalism

Make inquiry calls to hospitals and clinics

Contact patients to obtain or communicate information

Manage physicians' schedules

Perform tasks transmitted via the electronic medical record (EMR)

Prepare and coordinate insurance files

Forward documentation to patients (requests, references, forms, etc. ....)

Coordinate patient's appointments; schedule, reschedule, and cancel appointments

Perform billing for non-insured services

Communicate and collaborate with different departments internally to optimize process and service delivery

Provide administrative and clerical support to ensure the efficient operation of the clinic

Respecting and following the company policies and protocols

Qualifications

You’re the missing piece of the puzzle

High school diploma

1-2 years of experience in a similar position or in office work

Experience in the medical field

Secretarial/Medical secretarial training

Bilingualism (spoken and written)

Good knowledge of Microsoft Office (Outlook, Excel, Word), computer skills

Thorough, methodical, detail-oriented, self-directed and organized

Ability to adapt in a constantly changing environment

Focused on excellence in customer service

Courtesy, empathy and discretion

Demonstrated teamwork

Advanced knowledge of English is required because you will on a regular basis interact in English with external parties (clients, suppliers, candidates, external partners, etc.); interact in English with internal parties (colleagues, internal partners, stakeholders, etc.); and work with IT tools whose interface is only accessible in English as part of this position's main responsibilities given its provincial scope.

Salary Range: $20-$37

Performance Bonus or Sales Incentive Plan: 0%

Actual total compensation will be determined based on factors such as knowledge, skills, performance and experience. We encourage all qualified candidates to apply, even if the posted salary range doesn't match your expectations. We're open to discussing competitive compensation packages tailored to your experience level and expertise. TELUS offers rewarding benefits, which may vary per job function, such as:

• Comprehensive total rewards package highlighting competitive salary and bonus structures, minimum 3 weeks of vacation, and flexible benefits plan to meet the needs of you and your family
• Flexibility to work in-office, virtually or a combination of both, based on the role's requirements
• Generous company matched pension and share purchase programs
• Opportunity to give back to communities in which we work, live and serve
• Career growth and learning & development opportunitiestodevelop your skills
• And much more …

Job Type: This is for a current vacancy

A bit about us

We’re a people-focused, customer-first, purpose-driven team who works together every day to innovate and do good. We improve lives through our technology solutions and foster a culture of innovation that empowers team members to solve complex problems and create remarkable human outcomes in a digital world.

You’ll find our engaging, high-performance culture personally fulfilling, professionally challenging, and financially rewarding. We’re committed to diversity and equitable access to employment opportunities based on ability. Your unique contributions and talents will be valued and respected here. When you join our team, you’re helping us make the future friendly.

TELUS Health is an IT leader in Canada that focuses on the health sector. Our mission is to improve the way information is being used along the continuum of care to better the health of citizens in Canada and in selected countries.

Disclaimer: In accordance with the TELUS Health Solutions Data Center Security Policy, as a condition of employment, all team members whose job functions require they work at a Data Center and/or have access to detailed knowledge of technology related to client service delivery, are subject to a Personnel Security Screening conducted through the Government of Canada.

Note for Quebec candidates: if knowledge of English is required for this position, it is because the team memberwill be asked, on a regular basis, to interact in English with external or internal parties or to use English applications or software as part of their tasks.

Health

We’re looking for clinicians, programmers, product developers, sales and marketing people, customer support, and everyone in between. If you have a penchant for turning information into better health outcomes, then we want you to help us develop, implement and manage the most innovative healthcare solutions possible.

We are honoured to be recognized

21,166
Physicians using TELUS Health electronic medical records

140 million+
Health claims processed using TELUS Health solutions

Accessibility

TELUS is proud to foster an inclusive culture that embraces diversity. We are committed to fair employment practices and all qualified applicants will receive consideration for employment.

We offer accommodation for applicants with disabilities, as required, during the recruitment process.