Medical Office Administrator - Student Wellness & Records

uOttawa | Carrières - Careers; Ottawa; On-site; CAD 62,000 - 78,000; Full time

Job summary

The University of Ottawa is seeking an Intermediate Medical Office Administrator to support nurses and physicians within the Student Health and Wellness Centre. This role involves preparing examination rooms, assisting with patient intake and clinical tasks, and handling confidential medical records to ensure coordinated care for students.

The position requires bilingual fluency in French and English, strong organizational and communication skills, and experience with EMR systems.

Qualifications

• Postsecondary education in medical administration/secretariat or equivalent.
• Minimum of three years of experience in a similar role, preferably in a medical clinic or post-secondary institution.
• Bilingualism: French and English with proficiency in both oral and reading comprehension.

Responsibilities

• Clinical Support: prepare examination rooms, assist with examinations and testing, and record vital signs with discretion.
• Medical Records Administration: maintain confidential charts, manage referrals, and update patient files and reports.
• Other administrative responsibilities: reception duties, document procedures, improve workflows, and support onboarding of new staff.

Skills

Bilingual: French & English

Customer service experience

Discretion

Organizational skills

Interpersonal communication

Teamwork

Education

Postsecondary education in medical administration/secretariat

Tools

EMR systems (Telus PS Suite OSCAR Purkinje)

Job description

The University of Ottawa is seeking an Intermediate Medical Office Administrator to support nurses and physicians within the Student Health and Wellness Centre. This role involves preparing examination rooms, assisting with patient intake and clinical tasks, and handling confidential medical records to ensure coordinated care for students.

The position requires bilingual fluency in French and English, strong organizational and communication skills, and experience with EMR systems.